Finance & Operations Manager (Temporary)

Posting Details

Position Information

Posting Number 2014550S
Position Title Finance & Operations Manager (Temporary)
Location Skyline College
Department Administrative Services SKY (DEPT)
Position Number TBD
Percentage of Full Time 100%
FLSA Exempt (does not accrue overtime)
Months per Year 12
If other, please specify
Min Salary $138,576 (annual)
Max Salary $175,560 (annual)
Position Type Administrative/Supervisory Positions

Posting Text

General Statement

San Mateo County Community College District values the principles of diversity and equity. We provide our students with a rich and dynamic learning community that embraces differences, emphasizing collaboration and engaging students in and out of the classroom, encouraging them to realize their goals, and to become critical thinkers and socially responsible leaders.

Reporting to the Vice President of Administrative Services, this position is responsible for coordinating, managing, and developing college guidelines and procedures related to fiscal processes, contracts, service agreements, grant development, communications, and strategic relations. Responsible for ensuring efficient and legal standards; maintenance of college processes in compliance with federal guidelines, state law, and Board policy. The position also coordinates special projects in a variety of areas, including facilities, construction, evening services, and emergency preparedness. Public contact is extensive, and involves staff, faculty, students, vendors, contractors, outside educational institutions and businesses, community representatives, and governmental agencies for the purpose of exchanging policy and procedural information. A high degree of independent judgment and creativity are required to resolve minor and major problems that arise. The Finance & Operations Manager supervises and directs the work of professional, paraprofessional, clerical and other staff, and student assistants as assigned. This position classification is a classified exempt position.

Duties and Responsibilities

The duties below are representative of the duties of the classification and are not intended to cover all of the duties performed by the incumbent(s) of any particular position. The omission of specific statements of duties does not exclude them from the position if the scope of work is similar, related, or a logical assignment to this classification.

1. Assist the Vice President of Administrative Services in providing leadership and oversight over college human resources, budget, facilities and construction, transportation, public safety and emergency preparedness procedures

2. Coordinate, under the direction of the Vice President of Administrative Services, special projects requiring in-depth analysis in areas such as planning, finance, personnel and administrative organization, asset management, communications, and others. Serve as the college representative on selected District and internal committees or councils, and at selected community meetings

3. Perform routine tasks for the Vice President of Administrative Services such as: prepare Board reports on a variety of topics, including personnel reports, non-personnel matters, grants, and regular and annual college budget reports; develop strategies for responding to public issues/concerns; handle sensitive correspondence, routine questionnaires, and non-personnel complaints, which are directed to the college; and arrange college special events and seminars, as needed

4. Under the direction of the Vice President of Administrative Services, monitor, expedite, and report on matters relating to the activities and responsibilities of the college

5. Evaluate current college-level guidelines and procedures and practice of District policies and procedures; identify areas for improvement; work with college executive leadership to address gaps for improvement

6. Research, survey, report, propose, and implement streamlined procedures and systems at the college level for processing administrative and financial transactions including, HR/payroll, cashiering, grants, contracts, agreements and insurance, facilities construction, transportation services, facilities use, and emergency preparedness

7. Develop communications plans for college guidelines and procedures

8. Prepare monthly status reports on federal, state, and local legislative activity that may impact the college; arrange and participate in meetings with local organizations and staff

9. Serve as an integral member of the Emergency Preparedness campus operations and Threat Assessment teams and other committees as assigned; compose, format and prepare correspondence, memoranda and reports from original ideas; compose, draft, prepare, and update training materials, marketing, and informational materials

10. Primary manager responsible for the maintenance, training, and education of the Advocate (software system for incident reports) system that supports CARES, student discipline, and public safety

11. Maintain files and databases

12. Attend conferences, training, and participate on committees as needed

13. Perform other duties as assigned

Minimum Qualifications

• A combination of education and experience equivalent to a Bachelor’s degree from an accredited college or university in business administration or a closely related field

• Three years of full-time managerial experience related to the administrative assignment

• Demonstrated cultural competence, sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation, and ethnic backgrounds of community college students, faculty and staff

Knowledge, Skills and Abilities

1. Knowledge of the philosophy, mission, and goals of the community college

2. Knowledge of District demographics and applicable policies and procedures

3. Knowledge of public policy issues as they relate to education

4. Knowledge of state and federal laws, such as Title 5, Education Code, and Government Code, as well as policies, programs, regulations and services related to education

5. Skill in analyzing data and information from diverse sources to create comprehensive plans and to provide appropriate interpretation of federal, state, and local laws and regulations

6. Skill in the use of computerized information and systems and their use in analysis and reporting

7. Knowledge of integrated planning and development of resources and facilities

8. Knowledge of institutional research models and implementation strategies

9. Skill in respectful and sensitive communication with people who are diverse in their academic, socioeconomic, cultural, disability, gender identity, sexual orientation, and ethnic backgrounds; sensitivity to the value in, and issues related to, successfully serving a culturally diverse student population

10. Skill in strategic planning technology and methodologies, including facilitation of group planning activities

11. Skill in oral communication, including public speaking

12. Skill in written communication

13. Skill in directing, coordinating, and evaluating the work of others

14. Demonstrated skill in working successfully with a team of employees to establish goals, motivate, evaluate, and meet deadlines

15. Ability to provide leadership to, and work effectively as part of, an educational leadership team

Physical Requirements

This classification requires sitting for various lengths of time; the ability to type, use phone, stand intermittently, walk, bend and stoop, occasionally lift, carry, push, pull or otherwise move objects of light to moderate weight, work at a computer, including viewing a monitor for various lengths of time, repetitive use of keyboard, mouse or other control device, dexterity of hands and fingers to operate keyboard; and ability to operate a motor vehicle and drive to off campus locations in order to perform the essential functions.

Preferred Qualifications

Benefits include paid holidays, vacation and sick leave. The District pays all or a portion of monthly medical plan premiums (depending on the coverage) and pays all of the monthly dental and vision plan premiums for employees and eligible dependents. Additional paid benefits include life insurance, salary continuance insurance, and an Employee Assistance Program. Classified employees participate in the Public Employees’ Retirement System, a defined-benefit retirement plan through the State of California. Optional tax-deferred 403(b) and 457 retirement plans are also available.

Posting Detail Information

Open Date 01/29/2018
First Review Date 02/19/2018
Close Date
Open Until Filled Yes
Special Instructions Summary

Required application materials, including the cover letter, will be screened on the basis of Requirements and Knowledge, Skills and Abilities listed in this announcement. Candidates for interview will be selected from among those who most closely meet the requirements and knowledge, skills and abilities. Meeting the minimum qualifications does not guarantee an interview. As part of the interview process, candidates may be asked to demonstrate job-related knowledge and skills.

Conditions of Employment

Prior to employment, the selected candidate will be required to complete the following:

1. Submit official transcripts (applies to all faculty or educational administrative positions)
2. Submit verifications of prior employment
3. Satisfactory references
4. Successfully being cleared for employment through the background checking process

In addition to background checks, the District may review publicly available information about a candidate on the Internet. If a candidate is aware of incorrect or inaccurate information that is available on the Internet, the candidate is welcome to address such an issue with the Office of Human Resources.

5. Present original documents for proof of eligibility to work in the United States
6. Approval of your employment by the SMCCCD Board of Trustees
7. Provide a certificate of Tuberculosis exam for initial employment.
8. Have fingerprints taken by a Live Scan computer (Clearance must be received prior to first day of employment). Please note that the California Education Code requires, in part, that community college districts shall not employ or retain in employment persons in public school service who have been convicted of certain felonies, a misdemeanor drug charge (including alcohol offenses) or misdemeanor moral turpitude (sexual offense) crime. However, consideration may be given to those whose drug convictions occurred more than five years ago. A conviction for other crimes may not necessarily disqualify you from the job for which you may be applying.

EEO Statement

The San Mateo County Community College District is an Equal Opportunity Employer that seeks to employ individuals who represent the rich diversity of cultures, language groups, and abilities of its surrounding communities.


Applicants who have disabilities may request that special accommodations be made in order to complete the selection process. Accommodation request forms and a copy of the Americans with Disabilities Act applicant procedures are available in the Office of Human Resources.

Annual Security Report

San Mateo County Community College District’s (SMCCCD) 2017 Annual Security Report (ASR), required by the Clery Act, includes statistics for the previous three years concerning reported crimes that occurred on campus; in certain off-campus buildings owned or controlled by SMCCCD; and on public property within, or immediately adjacent to and accessible from SMCCCD. Our 2017 Annual Security Report also outlines various campus safety and security policies, such as those concerning crime reporting, prevention and response to sexual and gender violence, alcohol and drug use, crime prevention, emergency response and evacuation procedures, and other matters. The 2017 Annual Security Report also includes important tips to help every member of the community remain safe and avoid becoming a victim of crime. The 2017 Annual Security Report is now available at You can also obtain a copy of this report by contacting the Department of Public Safety at the District Office or any of the three Campuses (650) 738-7000.

Supplemental Questions

Required fields are indicated with an asterisk (*).

  1. * How did you hear about this employment opportunity?
    • District Employee
    • District Employment Site
    • CCC Registry
    • Chronicle of Higher Education
    • ACCCA
    • HERC
    • Other
    • LinkedIn
    • Facebook or Twitter
  2. * Do you possess a combination of education and experience equivalent to a Bachelor’s degree from an accredited college or university in business administration or a closely related field
    • Yes
    • No
  3. * Can you demonstrate at least three years of full-time managerial experience related to the administrative assignment?
    • Yes
    • No
  4. * Can you demonstrate cultural competence, a sensitivity to and an understanding of the diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation, and ethnic backgrounds of community college students, faculty, and staff?
    • Yes
    • No

Applicant Documents

Required Documents
  1. Cover Letter
  2. Resume/Curriculum Vitae
Optional Documents
  1. Other Document 1
  2. Other Document 2
  3. Other Document 3