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Cosmetology Office Assistant (Part-time)

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Please see Special Instructions for more details.

Required application materials, including the cover letter, will be screened on the basis of Requirements and Knowledge, Skills and Abilities listed in this announcement. Candidates for interview will be selected from among those who most closely meet the requirements and knowledge, skills and abilities. Meeting the minimum qualifications does not guarantee an interview. As part of the interview process, candidates may be asked to demonstrate job-related knowledge and skills.

Posting Details

Position Information

Posting Number 2014469S
Position Title Cosmetology Office Assistant (Part-time)
Location Skyline College
Department Cosmetology SKY (DEPT)
Position Number 2C0251
Percentage of Full Time 48%
FLSA Non-Exempt (accrues overtime)
Months per Year 10
If other, please specify
Min Salary $19,396.80 (part-time annual)
Max Salary $24,729.60 (part-time annual)
Position Type Classified Positions

Posting Text

General Statement

San Mateo County Community College District values the principles of diversity and equity. We provide our students with a rich and dynamic learning community that embraces differences, emphasizing collaboration and engaging students in and out of the classroom, encouraging them to realize their goals, and to become critical thinkers and socially responsible leaders.

Under general supervision, the Cosmetology Office Assistant performs detailed clerical and operational support for the Cosmetology Program. Public contact is extensive, and involves college and District staff, faculty, students, patrons, other educational institutions, business and community representatives, regulatory agencies, and governmental agencies for the purpose of exchanging policy and procedural information. A moderate degree of independent judgment and creativity are required to resolve many minor problems that arise, by selecting from among alternative procedures that are available. Consequences of errors in judgment could be costly in public relations, staff, and employee time. The Cosmetology Office Assistant classification can train and lead the work of volunteers and student assistants as assigned.

Duties and Responsibilities

The duties below are representative of the duties of the classification and are not intended to cover all of the duties performed by the incumbent(s) of any particular position. The omission of specific statements of duties does not exclude them from the position if the scope of work is similar, related, or a logical assignment to this classification.

1. Exchanges information with college staff and others regarding department services, as well as to provide operating policies and procedures

2. Screens calls, visitors and electronic inquiries to provide policy and procedural information and/ or to take messages and make appropriate referrals

3. Schedules appointments for patrons of the Cosmetology/Wellness Program

4. Manages a cash drawer; collects money, makes change, issues receipts; collects checks, verifies customer identification; processes credit card transactions; counts money as assigned; and enters and retrieves computer data

5. Attends meetings and other events to obtain and provide current information

6. Uses a database and a variety of computer software to set up, track and maintain a wide variety of data and electronic and manual files and to perform data entry and retrieval

7. Composes and prepares correspondence, memoranda, report narratives, forms, publicity materials, and other materials from copy or with general instruction as related to salon/spa operations

8. Uses standard software applications to prepare correspondence and reports, agendas and meeting minutes, and spreadsheets

9. Sorts and distributes department mail as needed and coordinates bulk mailings

10. Performs other related duties as assigned

Minimum Qualifications

• Graduation from high school and college courses in business administration, office administration, or a closely related field OR an equivalent combination of education and experience

• Successful general clerical experience of increasing responsibility

• Extensive public contact experience with people of diverse cultures, language groups and abilities

• Experience with the organization and maintenance of electronic and manual files and records

• Experience with the use of a variety of computer software to compose and prepare correspondence, forms, reports, presentations, and other written materials

• Demonstrated skill in working as part of a customer service team

Knowledge, Skills and Abilities

1. Knowledge of office organizational procedures including workflow, current office equipment, supplies, file systems, and computer applications

2. Skill in multi-tasking and workload prioritizing under deadline pressure

3. Skill in use of the Microsoft Office Suite and web-based content management systems

4. Skill in respectful, tactful and sensitive interaction with people who are diverse in their cultures, language groups, and abilities

5. Skill in oral communication, including public speaking

6. Skill in written communication

7. Skill in organizing data, setting up, tracking, and maintaining data in electronic and manual files; data comparison and interpretation, including attention to detail

8. Ability to work effectively as part of a customer service team and with individuals and groups

9. Ability to work under deadline pressure

10. Ability to listen/comprehend a variety of directional formats

11. Ability to adapt and work in a flexible and environment

Physical Requirements

This classification requires manual dexterity; use of a keyboard, mouse and computer for extended periods of time; pulling, pushing, reaching; and moving items of light to moderate weight in order to perform the essential functions.

Preferred Qualifications
Benefits

Benefits include paid holidays, vacation and sick leave. Optional tax deferred flexible benefit 403(b) and 457 plans are available. If eligible, Classified employees participate in the Public Employees’ Retirement System, a defined-benefit retirement plan through the State of California.

Posting Detail Information

Open Date 08/03/2017
First Review Date 09/01/2017
Close Date
Open Until Filled Yes
Special Instructions Summary

Required application materials, including the cover letter, will be screened on the basis of Requirements and Knowledge, Skills and Abilities listed in this announcement. Candidates for interview will be selected from among those who most closely meet the requirements and knowledge, skills and abilities. Meeting the minimum qualifications does not guarantee an interview. As part of the interview process, candidates may be asked to demonstrate job-related knowledge and skills.

Conditions of Employment

Prior to employment, the selected candidate will be required to complete the following:

1. Submit official transcripts (applies to all faculty or educational administrative positions)
2. Submit verifications of prior employment
3. Satisfactory references
4. Successfully being cleared for employment through the background checking process

In addition to background checks, the District may review publicly available information about a candidate on the Internet. If a candidate is aware of incorrect or inaccurate information that is available on the Internet, the candidate is welcome to address such an issue with the Office of Human Resources.
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5. Present original documents for proof of eligibility to work in the United States
6. Approval of your employment by the SMCCCD Board of Trustees
7. Provide a certificate of Tuberculosis exam for initial employment.
8. Have fingerprints taken by a Live Scan computer (Clearance must be received prior to first day of employment). Please note that the California Education Code requires, in part, that community college districts shall not employ or retain in employment persons in public school service who have been convicted of certain felonies, a misdemeanor drug charge (including alcohol offenses) or misdemeanor moral turpitude (sexual offense) crime. However, consideration may be given to those whose drug convictions occurred more than five years ago. A conviction for other crimes may not necessarily disqualify you from the job for which you may be applying.

EEO Statement

The San Mateo County Community College District is an Equal Opportunity Employer that seeks to employ individuals who represent the rich diversity of cultures, language groups, and abilities of its surrounding communities.

Accomodations

Applicants who have disabilities may request that special accommodations be made in order to complete the selection process. Accommodation request forms and a copy of the Americans with Disabilities Act applicant procedures are available in the Office of Human Resources.

Annual Security Report

San Mateo County Community College District’s (SMCCCD) 2016 Annual Security Report (ASR), required by the Clery Act, includes statistics for the previous three years concerning reported crimes that occurred on campus; in certain off-campus buildings owned or controlled by SMCCCD; and on public property within, or immediately adjacent to and accessible from SMCCCD. Our 2016 Annual Security Report also outlines various campus safety and security policies, such as those concerning crime reporting, prevention and response to sexual and gender violence, alcohol and drug use, crime prevention, emergency response and evacuation procedures, and other matters. The 2016 Annual Security Report also includes important tips to help every member of the community remain safe and avoid becoming a victim of crime. The 2016 Annual Security Report is now available at http://www.smccd.edu/publicsafety/2016%20SMCCCD%20Annual%20Security%20Report.pdf. You can also obtain a copy of this report by contacting the Department of Public Safety at the District Office or any of the three Campuses (Cañada College (650) 306-3420, College of San Mateo (650) 574-6415 and Skyline College (650) 738-4199).

Supplemental Questions

Required fields are indicated with an asterisk (*).

  1. * How did you hear about this employment opportunity?
    • District Employee
    • District Employment Site
    • CCC Registry
    • HigherEdJobs.com
    • Chronicle of Higher Education
    • ACCCA
    • HERC
    • EdJoin.com
    • Indeed.com
    • Other
    • LinkedIn
    • Facebook or Twitter
  2. * Do you possess a combination of education and experience equivalent to graduation from high school and college courses in business administration, office administration, or a closely related field?
    • Yes
    • No
  3. * Do you have successful general clerical experience of increasing responsibility?
    • Yes
    • No
  4. * Do you have extensive public contact experience with people of diverse cultures, language groups and abilities?
    • Yes
    • No
  5. * Do you have experience with the organization and maintenance of electronic and manual files and records?
    • Yes
    • No
  6. * Do you have experience with the use of a variety of computer software to compose and prepare correspondence, forms, reports, presentations, and other written materials?
    • Yes
    • No
  7. * Can you demonstrate skill in working as part of a customer service team?
    • Yes
    • No

Applicant Documents

Required Documents
  1. Cover Letter
  2. Resume/Curriculum Vitae
Optional Documents
  1. Other Document 1
  2. Other Document 2
  3. Other Document 3