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Administrative Analyst

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Please see Special Instructions for more details.

Required application materials, including the cover letter, will be screened on the basis of Requirements and Knowledge, Skills and Abilities listed in this announcement. Candidates for interview will be selected from among those who most closely meet the requirements and knowledge, skills and abilities. Meeting the minimum qualifications does not guarantee an interview. As part of the interview process, candidates may be asked to demonstrate job-related knowledge and skills.

Posting Details

Position Information

Posting Number 2014487S
Position Title Administrative Analyst
Location District Office
Department ITS DIST (DEPT)
Position Number 1C0318
Percentage of Full Time 100%
FLSA Non-Exempt (accrues overtime)
Months per Year 12
If other, please specify
Min Salary $83,052 (annual)
Max Salary $106,068 (annual)
Position Type Administrative/Supervisory Positions

Posting Text

General Statement

San Mateo County Community College District values the principles of diversity and equity. We provide our students with a rich and dynamic learning community that embraces differences, emphasizing collaboration and engaging students in and out of the classroom, encouraging them to realize their goals, and to become critical thinkers and socially responsible leaders.

This is professional work at the action level involved in research and the coordination of a wide variety of complex analytical projects and assignments for a college or central District service area. Under direction, the employee researches, evaluates, analyzes, formats, and prepares data for monitoring and reporting, and makes recommendations for the initiation, modification, and implementation of a variety of institutional programs and services. Public contact is extensive and involves staff at various levels within the organization, legal counsel, other educational institutions, governmental, funding and compliance agencies, students and the general public, for the purpose of exchanging technical and other information. A high degree of independent judgment and creativity are required to select and analyze data in order to draw conclusions, make original recommendations, write reports, and to resolve a variety of minor and potentially major problems that occur. Consequences of errors in judgment can be costly in employee time, public relations, and/or institution funding; however, administrative controls limit the risk of serious consequences. An Administrative Analyst can direct the work of paraprofessional, clerical and other staff as assigned.

Duties and Responsibilities

The duties below are representative of the duties of the classification and are not intended to cover all of the duties performed by the incumbent(s) of any particular position. The omission of specific statements of duties does not exclude them from the position if the scope of work is similar, related, or a logical assignment to this classification.

1. Exchanges information with management and other staff, legal counsel, brokers, vendors, contractors, outside agencies, educational and other institutions, businesses and community organizations and the general public, pertaining to such areas as: institutional research, research projects, data collection and timelines, consultation strategies, trend studies, surveys, cost estimates, budgets, collective bargaining language and interpretation, grievance processing, initiation and renewal of contracts, recruitment, community outreach, industry partnerships, statistical and financial reporting, governmental and other agency compliance regulations, organizational development issues, finance and other audits, liability programs, claims administration, grant and other categorical funding resources and related materials

2. Drives a motor vehicle to visit off-site locations for meetings, conferences, workshops, and other activities

3. Represents staff at meetings as assigned

4. Conceptualizes, researches, analyzes, studies, surveys, compiles, and communicates legal, contractual, financial, statistical, and other data for the completion of special and regular reports, surveys, presentations, collective bargaining activities, grievances, and other matters

5. Researches, plans, writes, submits, evaluates, and manages applications for outside funding, including grants and other categorical funding sources

6. Tracks and monitors funding requirements and reviews timelines of various grant applications and other requested funding

7. Uses a variety of spreadsheet, research, and other software to analyze complex statistical, financial, demographic, and other data in order to draw conclusions, develop proposals, and to test probabilities

8. Sets up and maintains databases and other online resources of data; provides input into the development and modification of online data formats and record keeping

9. Provides special and regular reports on data collected; statistically-validates a variety of survey tools and other research instruments and research data; makes recommendations for communication and use of research results

10. Monitors educational, demographic, financial, and other research studies, and disseminates relevant findings to college and District personnel

11. Provides consultation, support, and/or technical assistance on specific research projects for divisions, departments, and individual staff

12. Makes presentations to small and large groups regarding research findings, strategies for implementation of research findings, and future planning activities

13. Composes correspondence, grant, and other funding applications, recruitment and other outreach tools, compliance reports, insurance and liability claim responses

14. Trains, supervises, and evaluates the work of staff

15. Schedules, coordinates, and monitors the work of other outside staff on special projects as assigned

16. Coordinates District-wide and other insurance program compliance, including property, liability, and other programs as assigned

17. Performs other related duties as assigned

Minimum Qualifications

• A combination of education and experience equivalent to a Bachelor’s degree in business administration, social science, political science, or a closely related field

• Successful work experience of increasing responsibility that has included implementation of complex research methodologies, data collection, data validation, formatting, presentation planning and design

• Experience using a database and a variety of computer software such as spreadsheets, research, presentation, and other software to compose and design reports, trend studies, and other documentation

• Experience with training, directing, and coordinating the work of others

• Extensive public contact experience with people at various levels within an organization who are diverse in their cultures, language groups and abilities

• Demonstrated skills in effective oral and written communication, including public speaking and persuasive communication

• Possession of a valid California Driver’s License (or the ability to obtain one) and ability to drive a motor vehicle to off-site locations

Knowledge, Skills and Abilities

1. Knowledge of complex research and reporting methodologies, including development and statistical validation of research instruments

2. Ability to organization and compare complex data for analysis and creation of conclusions

3. Knowledge of grant and categorical funding resources available to institutions of higher education

4. Skill in conceptualizing, designing, developing, evaluating, and monitoring research projects and reporting strategies

5. Skill in the development and use of a variety of spreadsheet and other software instruments to conduct research and report findings

6. Skill in planning, organizing, coordinating and evaluating the collective work of research teams comprised of individuals from consultation groups, technical resources, and planners from various constituencies and levels within an organization

7. Skill in training, directing, and evaluating the work of others

8. Skill in oral and written communication, including public and persuasive speaking

9. Ability to communicate respectfully with people at various levels in organizations who are diverse in their cultures, language groups, and abilities

10. Ability to strategically plan, organize, prioritize, and implement multiple-tasked projects with similar timelines and anticipated outcomes, including attention to detail

11. Ability to drive a motor vehicle to off-site locations in order to perform the essential functions

Physical Requirements

This classification requires sitting for various lengths of time; the ability to type, use phone, stand intermittently, walk, bend and stoop, occasionally lift, carry, push, pull or otherwise move objects of light to moderate weight, work at a computer, including viewing a monitor for various lengths of time, repetitive use of keyboard, mouse or other control device, dexterity of hands and fingers to operate keyboard; and ability to operate a motor vehicle and drive to off campus locations in order to perform the essential functions.

Preferred Qualifications
Benefits

Benefits include paid holidays, vacation and sick leave. The District pays all or a portion of monthly medical plan premiums (depending on the coverage) and pays all of the monthly dental and vision plan premiums for employees and eligible dependents. Additional paid benefits include life insurance, salary continuance insurance, and an Employee Assistance Program. Classified employees participate in the Public Employees’ Retirement System, a defined-benefit retirement plan through the State of California. Optional tax-deferred 403(b) and 457 retirement plans are also available.

Posting Detail Information

Open Date 08/31/2017
First Review Date 09/14/2017
Close Date
Open Until Filled Yes
Special Instructions Summary

Required application materials, including the cover letter, will be screened on the basis of Requirements and Knowledge, Skills and Abilities listed in this announcement. Candidates for interview will be selected from among those who most closely meet the requirements and knowledge, skills and abilities. Meeting the minimum qualifications does not guarantee an interview. As part of the interview process, candidates may be asked to demonstrate job-related knowledge and skills.

Conditions of Employment

Prior to employment, the selected candidate will be required to complete the following:
1. Submit official transcripts (applies to all faculty or educational administrative positions)
2. Submit verifications of prior employment
3. Satisfactory references
4. Successfully being cleared for employment through the background checking process

In addition to background checks, the District may review publicly available information about a candidate on the Internet. If a candidate is aware of incorrect or inaccurate information that is available on the Internet, the candidate is welcome to address such an issue with the Office of Human Resources.
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5. Present original documents for proof of eligibility to work in the United States
6. Approval of your employment by the SMCCCD Board of Trustees
7. Provide a certificate of Tuberculosis exam for initial employment.
8. Have fingerprints taken by a Live Scan computer (Clearance must be received prior to first day of employment). Please note that the California Education Code requires, in part, that community college districts shall not employ or retain in employment persons in public school service who have been convicted of certain felonies, a misdemeanor drug charge (including alcohol offenses) or misdemeanor moral turpitude (sexual offense) crime. However, consideration may be given to those whose drug convictions occurred more than five years ago. A conviction for other crimes may not necessarily disqualify you from the job for which you may be applying.

EEO Statement

The San Mateo County Community College District is an Equal Opportunity Employer that seeks to employ individuals who represent the rich diversity of cultures, language groups, and abilities of its surrounding communities.

Accomodations

Applicants who have disabilities may request that special accommodations be made in order to complete the selection process. Accommodation request forms and a copy of the Americans with Disabilities Act applicant procedures are available in the Office of Human Resources.

Annual Security Report

San Mateo County Community College District’s (SMCCCD) 2016 Annual Security Report (ASR), required by the Clery Act, includes statistics for the previous three years concerning reported crimes that occurred on campus; in certain off-campus buildings owned or controlled by SMCCCD; and on public property within, or immediately adjacent to and accessible from SMCCCD. Our 2016 Annual Security Report also outlines various campus safety and security policies, such as those concerning crime reporting, prevention and response to sexual and gender violence, alcohol and drug use, crime prevention, emergency response and evacuation procedures, and other matters. The 2016 Annual Security Report also includes important tips to help every member of the community remain safe and avoid becoming a victim of crime. The 2016 Annual Security Report is now available at http://www.smccd.edu/publicsafety/2016%20SMCCCD%20Annual%20Security%20Report.pdf. You can also obtain a copy of this report by contacting the Department of Public Safety at the District Office or any of the three Campuses (Cañada College (650) 306-3420, College of San Mateo (650) 574-6415 and Skyline College (650) 738-4199).

Supplemental Questions

Required fields are indicated with an asterisk (*).

  1. * How did you hear about this employment opportunity?
    • District Employee
    • District Employment Site
    • CCC Registry
    • HigherEdJobs.com
    • Chronicle of Higher Education
    • ACCCA
    • HERC
    • EdJoin.com
    • Indeed.com
    • Other
    • LinkedIn
    • Facebook or Twitter
  2. * Do you possess a combination of education and experience equivalent to a Bachelor’s degree in business administration, social science, political science, or a closely related field?
    • Yes
    • No
  3. * Can you demonstrate successful work experience of increasing responsibility that has included implementation of complex research methodologies, data collection, data validation, formatting, presentation planning, and design?
    • Yes
    • No
  4. * Do you have experience using a database and a variety of computer software such as spreadsheets, research, presentation, and other software to compose and design reports, trend studies, and other documentation?
    • Yes
    • No
  5. * Do you have experience training, directing and coordinating the work of others?
    • Yes
    • No
  6. * Have you had extensive public contact experience with people at various levels within an organization who are diverse in their cultures, language groups and abilities?
    • Yes
    • No
  7. * Can you demonstrate skill in effective written and oral communication, including public speaking and persuasive communication?
    • Yes
    • No
  8. * Do you possess a valid California Driver’s License (or the ability to obtain one) and the ability to drive a motor vehicle to off-site locations?
    • Yes
    • No

Applicant Documents

Required Documents
  1. Cover Letter
  2. Resume/Curriculum Vitae
Optional Documents
  1. Other Document 1
  2. Other Document 2
  3. Other Document 3