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Program Services Coordinator (Bioscience Internship Grant Funded)

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Please see Special Instructions for more details.

Required application materials, including the cover letter, will be screened on the basis of Requirements and Knowledge, Skills and Abilities listed in this announcement. Candidates for interview will be selected from among those who most closely meet the requirements and knowledge, skills and abilities. Meeting the minimum qualifications does not guarantee an interview. As part of the interview process, candidates may be asked to demonstrate job-related knowledge and skills.

Posting Details

Position Information

Posting Number 2014474S
Position Title Program Services Coordinator (Bioscience Internship Grant Funded)
Location Skyline College
Department Business SKY (DEPT)
Position Number TBD
Percentage of Full Time 100%
FLSA Non-Exempt (accrues overtime)
Months per Year 12
If other, please specify
Min Salary $60,348 (annual)
Max Salary $77,004 (annual)
Position Type Classified Positions

Posting Text

General Statement

San Mateo County Community College District values the principles of diversity and equity. We provide our students with a rich and dynamic learning community that embraces differences, emphasizing collaboration and engaging students in and out of the classroom, encouraging them to realize their goals, and to become critical thinkers and socially responsible leaders.

Under direction of the Director for Career and Workforce Programs, the Program Services Coordinator (PSC) is responsible for the development of a bioscience internship/work-based learning program. Additionally, the PSC will facilitate coordination, planning, logistics, and implementation of all related services such as student recruitment, employer engagement, internship design, orientation, job skills assessments matching and internship placement, and act as a liaison between the college, program faculty, and bioscience employers and provides all other support as needed for current and potential program participants. Public contact is extensive and can include students, staff, other educational institutions, community and business representatives, governmental agencies, and the general public, for the purpose of program development, exchanging partnership information, and services. A high degree of independent judgment and creativity are required to adequately represent the college and program, to serve as a technical resource person for the program, and to design original program components and services. Consequences of errors in judgment can be costly in public relations and in employee time; however, management controls limit the risk of more serious consequences. The Program Services Coordinator can lead the work of student assistants, proctors, and other staff as assigned.

This is a temporary position funded by the Genentech Foundation and may be eliminated once the funding has been exhausted.
Duties and Responsibilities

The duties below are representative of the duties of the classification and are not intended to cover all of the duties performed by the incumbent(s) of any particular position. The omission of specific statements of duties does not exclude them from the position if the scope of work is similar, related, or a logical assignment to this classification.

Provide coordination in the development and implementation of a viable internship and work-based learning program in the bioscience sector.

1. Facilitate student learning by assisting students in securing appropriate internships to enhance overall academic experience and learn skills essential to conduct a successful job search

2. Initiate and build partnerships with employers to develop student opportunities for experiential endeavors locally, statewide, nationally, and internationally

3. Work collaboratively with faculty and administration to create policy and procedures for ensuring the academic quality and integrity of internships

4. Collaborate with leadership, faculty, and academic departments to identify and promote internships for bioscience majors

5. Provide optimal marketing strategies to connect students to experiential endeavors and careers

6. Conduct site visits to evaluate appropriateness and relevance of internships for students

7. Develop and revise internship policies and procedures

8. Identify, develop, and monitor current internship sites

9. Plan and conduct internship workshops and information programs

10. Develop an internship manual and promotional material and updates as needed

11. Research appropriate websites and resources to support the success of the program and students

12. Assess and document the effectiveness of the internship program and its impact on student success

13. Coordinate the development of employer relations through verbal and written communications and membership in professional organizations

14. Visit employers to promote students and support high quality partnerships supporting graduate employment opportunities

15. Maintain database administration for purposes of tracking

16. Support and advise students regarding internship and work-based learning opportunities through various employers

17. Assist in marketing the services and programs through developing appropriate materials as well as advertising special events

18. Assist in the production of program material and informational publications

19. Exchange information with leadership, students, staff, other educational institutions, community and business representatives, vendors, governmental agencies and the general public regarding a variety of college programs, services, eligibility requirements, policies, timelines, required forms, and other information

20. Make presentations to small and large groups as a program and college representative

21. Participate in planning and implementation meetings with college and outside groups and representatives

22. Coordinate logistics and establish timelines, required materials, online support services, facilities, publicity, and other program and event needs

23. Serve as liaison between student program participants and various instructional and student services departments

24. Refer students to community, business, governmental, and other resources

25. Conduct follow-up with employers and students to determine needs and is proactive in providing support and service centric solutions

26. Research and compile statistical, narrative, financial, demographic, and other data for regular and special reports to track program participation, recruitment effectiveness, student follow-up, retention and transfer rates, program evaluation criteria, internship/career resources and job availability, employer profiles, and other information

27. Set up and maintain confidential and other files

28. Perform other related duties as assigned

Minimum Qualifications

• A combination of education and experience equivalent to a Bachelor’s degree in bioscience, business administration, marketing, or a closely related field

• Successful experience of increasing responsibility in education, social services, human resources, or related area

• Extensive public contact experience that has demonstrated respectful and sensitive communication with people at various levels within an organization who are diverse in their cultures, language groups, and abilities

• Experience with program planning, development, implementation, and evaluation

• Experience with researching, formatting, assessing, and preparing data for reports and other materials

• Experience with the use of a variety of computer software necessary to complete tasks and track and monitor data with great efficiency

• Demonstrated skills in oral and written communication, including public speaking and experience in the presentation of workshops or public speaking

• Experience in a collegiate environment and an understanding of academic culture, including the ability to effectively interact with faculty, staff, students, parents, and administrators

• Familiarity with bioscience industry, corporate, and nonprofit human resource management. Understanding of experiential education and career advising

• Demonstrated skill in multi-tasking, prioritizing workloads, and working independently

• Demonstrated skill in working as part of a customer service team

Knowledge, Skills and Abilities

1. Knowledge of specific program and related college services available to students and other potential participants

2. Knowledge of applicable and available community, business, governmental, and educational resources

3. Skill in oral communication, including public speaking

4. Skill in written communication

5. Skill in short- and long-range program and event planning, program and event implementation, coordination, and evaluation

6. Skill in interviewing, assessment, and evaluation

7. Skill in sensitive, respectful and effective communication with people of diverse cultures, language groups, and abilities

8. Skill in establishing and maintaining effective and efficient working relationships

9. Skill in research, compiling and formatting a variety of data for reports; data analysis and comparison

10. Skill in use of the Microsoft Office Suite and web-based content management systems

11. Ability to work effectively as part of a customer-service team; interact with individuals, small, and large groups

12. Ability to multi-task, prioritize, be flexible, and adapt

Physical Requirements

This classification requires manual dexterity, the use of a keyboard and mouse for extended periods of time; pushing, pulling, reaching, and moving objects of moderate weight in order to perform the essential functions.

Preferred Qualifications
Benefits

Benefits include paid holidays, vacation and sick leave. The District pays all or a portion of monthly medical plan premiums (depending on the coverage) and pays all of the monthly dental and vision plan premiums for employees and eligible dependents. Additional paid benefits include life insurance, salary continuance insurance, and an Employee Assistance Program. Classified employees participate in the Public Employees’ Retirement System, a defined-benefit retirement plan through the State of California. Optional tax-deferred 403(b) and 457 retirement plans are also available.

Posting Detail Information

Open Date 08/15/2017
First Review Date 09/05/2017
Close Date
Open Until Filled Yes
Special Instructions Summary

Required application materials, including the cover letter, will be screened on the basis of Requirements and Knowledge, Skills and Abilities listed in this announcement. Candidates for interview will be selected from among those who most closely meet the requirements and knowledge, skills and abilities. Meeting the minimum qualifications does not guarantee an interview. As part of the interview process, candidates may be asked to demonstrate job-related knowledge and skills.

Conditions of Employment

Prior to employment, the selected candidate will be required to complete the following:

1. Submit official transcripts (applies to all faculty or educational administrative positions)
2. Submit verifications of prior employment
3. Satisfactory references
4. Successfully being cleared for employment through the background checking process

In addition to background checks, the District may review publicly available information about a candidate on the Internet. If a candidate is aware of incorrect or inaccurate information that is available on the Internet, the candidate is welcome to address such an issue with the Office of Human Resources.
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5. Present original documents for proof of eligibility to work in the United States
6. Approval of your employment by the SMCCCD Board of Trustees
7. Provide a certificate of Tuberculosis exam for initial employment.
8. Have fingerprints taken by a Live Scan computer (Clearance must be received prior to first day of employment). Please note that the California Education Code requires, in part, that community college districts shall not employ or retain in employment persons in public school service who have been convicted of certain felonies, a misdemeanor drug charge (including alcohol offenses) or misdemeanor moral turpitude (sexual offense) crime. However, consideration may be given to those whose drug convictions occurred more than five years ago. A conviction for other crimes may not necessarily disqualify you from the job for which you may be applying.

EEO Statement

The San Mateo County Community College District is an Equal Opportunity Employer that seeks to employ individuals who represent the rich diversity of cultures, language groups, and abilities of its surrounding communities.

Accomodations

Applicants who have disabilities may request that special accommodations be made in order to complete the selection process. Accommodation request forms and a copy of the Americans with Disabilities Act applicant procedures are available in the Office of Human Resources.

Annual Security Report

San Mateo County Community College District’s (SMCCCD) 2016 Annual Security Report (ASR), required by the Clery Act, includes statistics for the previous three years concerning reported crimes that occurred on campus; in certain off-campus buildings owned or controlled by SMCCCD; and on public property within, or immediately adjacent to and accessible from SMCCCD. Our 2016 Annual Security Report also outlines various campus safety and security policies, such as those concerning crime reporting, prevention and response to sexual and gender violence, alcohol and drug use, crime prevention, emergency response and evacuation procedures, and other matters. The 2016 Annual Security Report also includes important tips to help every member of the community remain safe and avoid becoming a victim of crime. The 2016 Annual Security Report is now available at http://www.smccd.edu/publicsafety/2016%20SMCCCD%20Annual%20Security%20Report.pdf. You can also obtain a copy of this report by contacting the Department of Public Safety at the District Office or any of the three Campuses (Cañada College (650) 306-3420, College of San Mateo (650) 574-6415 and Skyline College (650) 738-4199).

Supplemental Questions

Required fields are indicated with an asterisk (*).

  1. * How did you hear about this employment opportunity?
    • District Employee
    • District Employment Site
    • CCC Registry
    • HigherEdJobs.com
    • Chronicle of Higher Education
    • ACCCA
    • HERC
    • EdJoin.com
    • Indeed.com
    • Other
    • LinkedIn
    • Facebook or Twitter
  2. * Do you possess a combination of education and experience equivalent to a Bachelor’s degree in bioscience, business administration, marketing, or a closely related field?
    • Yes
    • No
  3. * Can you demonstrate successful experience of increasing responsibility in education, social services, human resources or a related area?
    • Yes
    • No
  4. * Do you have extensive public contact experience that has demonstrated respectful and sensitive communication with people at various levels within an organization who are diverse in their cultures, language groups and abilities?
    • Yes
    • No
  5. * Do you have experience with program planning, development, implementation, and evaluation?
    • Yes
    • No
  6. * Have you had work experience that includes program planning, implementation, and evaluation?
    • Yes
    • No
  7. * Do you have experience researching, formatting, assessing, and preparing data for reports and other materials?
    • Yes
    • No
  8. * Do you have experience with the use of a variety of computer software necessary to complete tasks and track and monitor data with great efficiency?
    • Yes
    • No
  9. * Can you demonstrate skills in oral and written communication, including public speaking and experience in the presentation of workshops or public speaking?
    • Yes
    • No
  10. * Can you demonstrate experience in a collegiate environment and an understanding of academic culture, including the ability to effectively interact with faculty, staff, students, parents, and administrators?
    • Yes
    • No
  11. * Do you have an understanding of experiential education and career advising, including familiarity with the bioscience industry and corporate and nonprofit human resource management?
    • Yes
    • No
  12. * Can you demonstrate skill in multitasking, prioritizing workloads, and working both independently as well as part of a customer service team?
    • Yes
    • No

Applicant Documents

Required Documents
  1. Cover Letter
  2. Resume/Curriculum Vitae
Optional Documents
  1. Other Document 1
  2. Other Document 2
  3. Other Document 3