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Emergency Preparedness Manager

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Please see Special Instructions for more details.

Required application materials, including the cover letter, will be screened on the basis of Requirements and Knowledge, Skills and Abilities listed in this announcement. Candidates for interview will be selected from among those who most closely meet the requirements and knowledge, skills and abilities. Meeting the minimum qualifications does not guarantee an interview. As part of the interview process, candidates may be asked to demonstrate job-related knowledge and skills.

Posting Details

Position Information

Posting Number 2014459S
Position Title Emergency Preparedness Manager
Location District Office
Department Public Safety DIST (DEPT)
Position Number 1C0471
Percentage of Full Time 100%
FLSA Exempt (does not accrue overtime)
Months per Year 12
If other, please specify
Min Salary $75,156 (annual)
Max Salary $95,208 (annual)
Position Type Administrative/Supervisory Positions

Posting Text

General Statement

San Mateo County Community College District values the principles of diversity and equity. We provide our students with a rich and dynamic learning community that embraces differences, emphasizing collaboration and engaging students in and out of the classroom, encouraging them to realize their goals, and to become critical thinkers and socially responsible leaders.

The Public Safety Emergency Preparedness Manager reports directly to the San Mateo County Community College District Department of Public Safety Director and/or his/her designee(s). The position coordinates with system partners to meet District, state and local requirements for emergency and disaster preparedness activities, performing District emergency preparedness program coordination work at the middle management level, ensuring the safety and security of the college District community and facilities. Under general supervision, the employee trains and schedules staff, and assists management staff in coordinating services, preparing college personnel, students, facilities, and property for emergency preparedness, and recommending corrections to hazardous situations as they arise. Public contact is extensive, and involves students, staff, outside law enforcement and other agency representatives, and the general public for the purpose of providing policy and procedural emergency preparedness within the scope of District services. A high degree of independent judgment and creativity are required to resolve a high volume of minor and occasional major incidents that arise. Consequences of errors in judgment can result in loss of employee time, property, and can also impact the safety of persons and the security of property; however, supervisory controls limit the risk of serious consequences. The position is based at the District Public Safety Office; but will travel/drive throughout San Mateo County and the region to attend meetings, assist Department of Public Safety management, and perform other duties of the job.

The Emergency Preparedness Manager will plan, coordinate, and implement comprehensive emergency preparedness programs District-wide, building upon the work already established within the District. The Emergency Preparedness Manager will also work closely with the President’s Cabinet of each campus, as well as county and city emergency managers, public safety, environmental and behavioral health program staff and community organizations. This position will also coordinate with regional, state, and federal planning and response partners. The Emergency Preparedness Manager has partial-line and functional management responsibility for a multi-faceted and multi-disciplinary program that has District-wide impact. This position is responsible for developing and implementing program goals, objective policies, and priorities and will provide highly complex staff support to senior level management.

Duties and Responsibilities

The duties below are representative of the duties of the classification and are not intended to cover all of the duties performed by the incumbent(s) of any particular position. The omission of specific statements of duties does not exclude them from the position if the scope of work is similar, related, or a logical assignment to this classification.

1. Provide operational oversight and training of the disaster preparedness programs to efficiently and effectively prepare for and respond to a wide variety of emergencies and disasters

2. Provide emergency preparedness safety policy and procedural information with students, staff, law enforcement and government representatives, other agencies, and the general public

3. Provide technical information related to safety and emergency preparedness issues

4. Maintain liaisons and effective working relationships with a variety of public and private organizations for the District

5. Attend meetings, workshops, conferences, and other activities to update skills and to obtain current regulations and other information

6. Participate in college, District, and other groups as assigned, providing input on safety, emergency response, and training, and a variety of other security issues

7. Drive a motor vehicle to pick up and deliver materials

8. Evaluate and report on emergency incidents that arise

9. Research and compile data for, and prepare training manuals, department procedures, reports, and other materials

10. Use a variety of computer software to enter, modify, and retrieve documentation, reports, activity logs, and other data, and to compose and prepare correspondence, bulletins, reports, and other written materials

11. Make recommendations regarding the purchase of safety and other equipment and supplies

12. Plan, direct, monitor, and evaluate the effectiveness of comprehensive District-wide emergency preparedness services and programs, including needs assessment, program design, and planning, implementation, evaluation, and regulatory enforcement

13. Direct, coordinate, and participate in the development and implementation of program goals, objectives, policies, procedures, and priorities that balance both mandated services and community safety needs

14. Act as liaison between senior level management, advisory boards, and commissions, regulatory bodies, and program staff to ensure that all appropriate policies and guidelines are followed, and that programs are funded with adequate resources to maintain mandated and expected levels of service

15. Consult with other program managers on relevant program issues; develop alternative strategies and assist in the implementation of emergency preparedness advancements and solutions as necessary

16. Act as advocate and spokesperson in the community in support of programs and services; interpret and explain the delivery of emergency preparedness and disaster-related standards, codes, and regulations

17. Prepare, write, and administer detailed grants, contracts, and reports. Monitor the approved program budget to ensure the accomplishment of emergency preparedness objectives within budget restrictions

18. Provide highly complex staff assistance to senior level management and related commissions and advisory boards on program issues

19. Monitor and apply for appropriate government grants related to emergency preparedness and public safety

20. Perform other related duties as assigned

Minimum Qualifications

• A combination of education and experience equivalent to a Bachelor’s degree in emergency services administration, communications, business, public administration or a related discipline

• Three years of administrative or management experience in emergency preparedness, EMS Agency, emergency management, public safety, or public health

• Completion of Emergency Management Institute courses: IS 100, IS 200, IS 700, and IS 800

• Demonstrated ability to communicate sensitivity, constructively and respectfully with people of diverse genders, cultures, language groups, and abilities

• Sensitivity to and understanding of the diverse academic, socioeconomic, cultural, and ethnic backgrounds of community college staff, faculty, and students

• Proficiency in the use of a variety of computer software, including MS Office Suite for data entry, modification, and retrieval and to prepare correspondence and other written materials

• Experience in developing strategic direction for emergency and disaster preparedness programs, including implementing policies, procedures, and specialized systems of emergency preparedness programs

• Possession of an American Red Cross First-Aid and Cardiopulmonary Resuscitation (CPR) certificate

• Possession of a California Driver’s license (or the ability to obtain one) and the ability to drive throughout the District and to off-site locations

Knowledge, Skills and Abilities

1. Knowledge of California and applicable federal, state, and local laws, codes, regulations, and reporting requirements pertaining to safety, welfare, and emergency preparedness of personnel and property

2. Knowledge of current trends in education, research, training, intervention, prevention, protection, mitigation, response, recovery or related issues; laws, codes, and regulations governing emergency and disaster programs, and knowledge of county, state, and federal legislative developments applicable to contemporary program or service issues, and emergency preparedness resources available in San Mateo County and the State of California

3. Knowledge of and experience in emergency and disaster preparedness programs

4. Skill organizational and fiscal management within a multi-faceted, community-based program setting, involving community resources and public/private services and funding sources; understanding the needs of vulnerable populations during emergencies

5. Skill in coordinating and guiding the actions and movements of others to assure safety in emergencies, drills, and other critical situations that may arise

6. Skill in oral and persuasive communication, including giving clear and concise instructions and directions while displaying a professional command presence

7. Skill in respectful, tactful and sensitive interaction with people who are diverse in their cultures, language groups, and abilities

8. Skill in program management, setting up, and maintaining detailed and confidential computer and manual records

9. Skill in using a variety of computer software to enter, retrieve, and modify data and to prepare correspondence and other written materials; data analysis; attention to detail

10. Skill in quick and appropriate legal responses to crisis situations

11. Ability to work cooperatively as part of a customer service team

12. Ability to train staff and coordinate activities of contractors, volunteer groups and staff; conduct complex event planning; and full scale exercises that are compliant with local, state, and federal guidelines

13. Ability to enlist and mobilize college community support for programs

14. Skill in preparing complex and detailed written reports, program policies, procedures, and contracts

15. Skill in presentations, including concise and effective explanations complex issues

16. Ability to maintain effective working relationships with a variety of public and private organizations

17. Ability to create consensus among disparate agencies with competing interests

18. Skill in developing and managing complex grant funded programs

19. Demonstrated leadership and interpersonal skills

20. Ability to exercise caution and perform tasks safely in potentially hazardous environments

21. Skill in quick decision making

22. Supervisory experience and skill in coaching for success, training, motivating, and taking corrective action with staff

Physical Requirements

This classification requires standing, walking, reaching, stooping, pulling, pushing, climbing stairs; visual comparison; exposure to potentially hazardous environments and sudden changes in surroundings; ability to drive a motor vehicle to assess property and to pick up and deliver materials of light to moderate weight; and manual dexterity in order to perform the essential functions.

Preferred Qualifications

• Master’s degree or above in emergency services administration, communications, business, public administration or a related discipline

• Certification as a Federal Emergency Management Agency (FEMA) Master Exercise Practitioner (MEPP) and International Association of Emergency Managers (IAEM) Certified Emergency Manager (CEM)

Benefits

Benefits include paid holidays, vacation and sick leave. The District pays all or a portion of monthly medical plan premiums (depending on the coverage) and pays all of the monthly dental and vision plan premiums for employees and eligible dependents. Additional paid benefits include life insurance, salary continuance insurance, and an Employee Assistance Program. Classified employees participate in the Public Employees’ Retirement System, a defined-benefit retirement plan through the State of California. Optional tax-deferred 403(b) and 457 retirement plans are also available.

Posting Detail Information

Open Date 07/05/2017
First Review Date 10/02/2017
Close Date
Open Until Filled Yes
Special Instructions Summary

Required application materials, including the cover letter, will be screened on the basis of Requirements and Knowledge, Skills and Abilities listed in this announcement. Candidates for interview will be selected from among those who most closely meet the requirements and knowledge, skills and abilities. Meeting the minimum qualifications does not guarantee an interview. As part of the interview process, candidates may be asked to demonstrate job-related knowledge and skills.

Conditions of Employment

Prior to employment, the selected candidate will be required to complete the following:

1. Submit official transcripts (applies to all faculty or educational administrative positions)
2. Submit verifications of prior employment
3. Satisfactory references
4. Successfully being cleared for employment through the background checking process

In addition to background checks, the District may review publicly available information about a candidate on the Internet. If a candidate is aware of incorrect or inaccurate information that is available on the Internet, the candidate is welcome to address such an issue with the Office of Human Resources.
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5. Present original documents for proof of eligibility to work in the United States
6. Approval of your employment by the SMCCCD Board of Trustees
7. Provide a certificate of Tuberculosis exam for initial employment.
8. Have fingerprints taken by a Live Scan computer (Clearance must be received prior to first day of employment). Please note that the California Education Code requires, in part, that community college districts shall not employ or retain in employment persons in public school service who have been convicted of certain felonies, a misdemeanor drug charge (including alcohol offenses) or misdemeanor moral turpitude (sexual offense) crime. However, consideration may be given to those whose drug convictions occurred more than five years ago. A conviction for other crimes may not necessarily disqualify you from the job for which you may be applying.

EEO Statement

The San Mateo County Community College District is an Equal Opportunity Employer that seeks to employ individuals who represent the rich diversity of cultures, language groups, and abilities of its surrounding communities.

Accomodations

Applicants who have disabilities may request that special accommodations be made in order to complete the selection process. Accommodation request forms and a copy of the Americans with Disabilities Act applicant procedures are available in the Office of Human Resources.

Annual Security Report

San Mateo County Community College District’s (SMCCCD) 2016 Annual Security Report (ASR), required by the Clery Act, includes statistics for the previous three years concerning reported crimes that occurred on campus; in certain off-campus buildings owned or controlled by SMCCCD; and on public property within, or immediately adjacent to and accessible from SMCCCD. Our 2016 Annual Security Report also outlines various campus safety and security policies, such as those concerning crime reporting, prevention and response to sexual and gender violence, alcohol and drug use, crime prevention, emergency response and evacuation procedures, and other matters. The 2016 Annual Security Report also includes important tips to help every member of the community remain safe and avoid becoming a victim of crime. The 2016 Annual Security Report is now available at http://www.smccd.edu/publicsafety/2016%20SMCCCD%20Annual%20Security%20Report.pdf. You can also obtain a copy of this report by contacting the Department of Public Safety at the District Office or any of the three Campuses (Cañada College (650) 306-3420, College of San Mateo (650) 574-6415 and Skyline College (650) 738-4199).

Supplemental Questions

Required fields are indicated with an asterisk (*).

  1. * How did you hear about this employment opportunity?
    • District Employee
    • District Employment Site
    • CCC Registry
    • HigherEdJobs.com
    • Chronicle of Higher Education
    • ACCCA
    • HERC
    • EdJoin.com
    • Indeed.com
    • Other
    • LinkedIn
    • Facebook or Twitter
  2. * Do you possess a combination of education and experience equivalent to possession of a Bachelor's degree in emergency services administration, communications, business, public administration or a related discipline?
    • Yes
    • No
  3. * Can you demonstrate three years of administrative or management experience in emergency preparedness, EMS Agency, emergency management, public safety, or public health?
    • Yes
    • No
  4. * Have you completed Emergency Management Institute courses: IS 100, IS 200, IS 700, and IS 800?
    • Yes
    • No
  5. * Do you possess the ability to communicate sensitivity, constructively, and respectfully with people of diverse genders, cultures, language groups and abilities?
    • Yes
    • No
  6. * Can you demonstrate a sensitivity to and an understanding of the diverse academic, socioeconomic, cultural, and ethnic backgrounds of community college students?
    • Yes
    • No
  7. * Can you demonstrate proficiency in the use of a variety of computer software including MS Office Suite for data entry, modification, and retrieval and to prepare correspondence and other written materials?
    • Yes
    • No
  8. * Can you demonstrate experience in developing strategic direction for emergency and disaster preparedness programs, including implementing policies, procedures, and specialized systems of emergency preparedness programs?
    • Yes
    • No
  9. * Do you possess a valid California Driver’s License (or the ability to obtain one) and the ability to drive throughout the District and to off-site locations?
    • Yes
    • No
  10. * Do you possess an American Red Cross First-Aid and Cardiopulmonary Resuscitation (CPR) Certificate?
    • Yes
    • No

Applicant Documents

Required Documents
  1. Cover Letter
  2. Resume/Curriculum Vitae
Optional Documents
  1. Licenses/Certificates/Credentials
  2. Other Document 1
  3. Other Document 2
  4. Other Document 3