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Student Life & Leadership Assistant

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Please see Special Instructions for more details.

Required application materials, including the cover letter, will be screened on the basis of Requirements and Knowledge, Skills and Abilities listed in this announcement. Candidates for interview will be selected from among those who most closely meet the requirements and knowledge, skills and abilities. Meeting the minimum qualifications does not guarantee an interview. As part of the interview process, candidates may be asked to demonstrate job-related knowledge and skills.

Posting Details

Position Information

Posting Number 2014465S
Position Title Student Life & Leadership Assistant
Location Skyline College
Department Counseling Services SKY (DEPT)
Position Number 2C0087
Percentage of Full Time 100%
FLSA Non-Exempt (accrues overtime)
Months per Year 12
If other, please specify
Min Salary $55,212 (annual)
Max Salary $70,584 (annual)
Position Type Classified Positions

Posting Text

General Statement

San Mateo County Community College District values the principles of diversity and equity. We provide our students with a rich and dynamic learning community that embraces differences, emphasizing collaboration and engaging students in and out of the classroom, encouraging them to realize their goals, and to become critical thinkers and socially responsible leaders.

The Student Life & Leadership Assistant performs complex and detailed clerical work related to the planning and implementation of community college student activities programs. Reporting to the Director of Student Development, the Student Life & Leadership Assistant assists in the planning of services, such as student government participant recruitment, orientation, special events, tours, and individual and specialized student programs. Public contact is extensive, and involves students, college and District staff, faculty, vendors, other educational institutions, business and community representatives for the purpose of exchanging program information and services. A moderate to high degree of independent judgment and creativity are required to adequately represent the college and student activities program, to assist in the design of program components and services, and to resolve frequent minor and occasional major problems that arise. Consequences of errors in judgment could be costly in public relations and employee time; however supervisory controls limit the risk of serious consequences. The Student Life & Leadership Assistant can train and lead the work of volunteers and student assistants as assigned.

Duties and Responsibilities

The duties below are representative of the duties of the classification and are not intended to cover all of the duties performed by the incumbent(s) of any particular position. The omission of specific statements of duties does not exclude them from the position if the scope of work is similar, related, or a logical assignment to this classification.

1. Exchanges information with college staff and others regarding student activities, programs and services, including eligibility requirements for holding student government offices and other policies, procedures, and timelines

2. Travels to various off-site locations to confer with high schools, community service organizations, and other entities, as well as to recruit students into a college program

3. Makes presentations to small and large groups as a program and college representative

4. Participates in planning and implementation meetings with college staff and outside groups and representatives

5. Plans and coordinates student activity programs, tours, job fairs, and other services in conjunction with management, faculty, staff, and business and community representatives, including logistics, timelines, required materials, online support services, facilities, publicity, and other program and event needs

6. Serves as a liaison between student program participants and various instructional and student services departments

7. Refers students to community, business, governmental and other resources, including conducting follow-up as needed

8. Researches, compiles, and maintains data to track student activities, program participation and outcomes, student government, recruitment effectiveness, student follow-up, program evaluation criteria, and other information

9. Uses a database and a variety of spreadsheet and other computer software to set up, track and maintain a wide variety of data and files and to prepare correspondence, publicity materials, surveys, brochures, flyers, bulletins, reports, presentations, and other materials from original ideas or with general instruction

10. Plans and coordinates lay-out, graphics, photography and other artwork, editing, printing, multimedia enhancements, web page information, distribution and other services in conjunction with other staff, students and/or vendors as appropriate for publicity and program materials

11. Assists in the planning and implementation of student meetings, receptions, orientation programs, and other special events and outreach activities in conjunction with the Director of Student Development

12. Performs budget maintenance, including assisting and providing coordination with budget development and making recommendations for the purchase of materials, supplies, and equipment

13. Sorts and distributes department mail as needed and coordinates bulk mailings

14. Performs other related duties as assigned

Minimum Qualifications

• A combination of education and experience equivalent to a Bachelor’s degree in organizational development, business administration, sociology, human resources, or a closely related field

• Successful related experience of increasing responsibility

• Extensive public contact experience with people of diverse cultures, language groups and abilities

• Experience with program planning, implementation and evaluation

• Experience with training and leading the work of others

• Demonstrated skill in oral communication, including public speaking

• Demonstrated skill in written communication

• Experience with the use of a variety of computer software to compose and prepare correspondence, reports, presentations, and other written materials

• Experience with researching, formatting, assessing and preparing data for reports and other materials

• Demonstrated skill in working as part of a customer service team

Knowledge, Skills and Abilities

1. Knowledge of college programs and services available to student and other potential participants

2. Knowledge of applicable and available community, business, governmental and educational resources

3. Skill in use of the Microsoft Office Suite, Adobe Creative Suite, and web-based content management systems

4. Skill in sensitive, respectful, and effective communication with people who are diverse in their cultures, language groups and abilities

5. Skill in short and long range program and event planning, implementation, coordination, and evaluation

6. Skill in interviewing, assessment, and evaluation

7. Skill in oral communication, including public speaking

8. Skill in establishing and maintaining effective and efficient working relationships

9. Skill in written communication

10. Skill in training and leading the work of others, including individual, small, and large group interaction

11. Skill in research, compiling and formatting a variety of data for reports; data analysis and comparison with attention to detail

12. Ability to use tact and discretion in handling confidential information

13. Ability to work effectively as part of a customer service team

14. Ability to multitask, prioritize, adapt, and work in a flexible environment

Physical Requirements

This classification requires manual dexterity; pulling, pushing, reaching; moving items of light to moderate weight; and the use of a keyboard and mouse for extended periods of time in order to perform the essential functions.

Preferred Qualifications

Bilingual proficiency is highly desirable, but not required.

Benefits

Benefits include paid holidays, vacation and sick leave. The District pays all or a portion of monthly medical plan premiums (depending on the coverage) and pays all of the monthly dental and vision plan premiums for employees and eligible dependents. Additional paid benefits include life insurance, salary continuance insurance, and an Employee Assistance Program. Classified employees participate in the Public Employees’ Retirement System, a defined-benefit retirement plan through the State of California. Optional tax-deferred 403(b) and 457 retirement plans are also available.

Posting Detail Information

Open Date 07/17/2017
First Review Date 08/15/2017
Close Date
Open Until Filled Yes
Special Instructions Summary

Required application materials, including the cover letter, will be screened on the basis of Requirements and Knowledge, Skills and Abilities listed in this announcement. Candidates for interview will be selected from among those who most closely meet the requirements and knowledge, skills and abilities. Meeting the minimum qualifications does not guarantee an interview. As part of the interview process, candidates may be asked to demonstrate job-related knowledge and skills.

Conditions of Employment

Prior to employment, the selected candidate will be required to complete the following:

1. Submit official transcripts (applies to all faculty or educational administrative positions)
2. Submit verifications of prior employment
3. Satisfactory references
4. Successfully being cleared for employment through the background checking process

In addition to background checks, the District may review publicly available information about a candidate on the Internet. If a candidate is aware of incorrect or inaccurate information that is available on the Internet, the candidate is welcome to address such an issue with the Office of Human Resources.
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5. Present original documents for proof of eligibility to work in the United States
6. Approval of your employment by the SMCCCD Board of Trustees
7. Provide a certificate of Tuberculosis exam for initial employment.
8. Have fingerprints taken by a Live Scan computer (Clearance must be received prior to first day of employment). Please note that the California Education Code requires, in part, that community college districts shall not employ or retain in employment persons in public school service who have been convicted of certain felonies, a misdemeanor drug charge (including alcohol offenses) or misdemeanor moral turpitude (sexual offense) crime. However, consideration may be given to those whose drug convictions occurred more than five years ago. A conviction for other crimes may not necessarily disqualify you from the job for which you may be applying.

EEO Statement

The San Mateo County Community College District is an Equal Opportunity Employer that seeks to employ individuals who represent the rich diversity of cultures, language groups, and abilities of its surrounding communities.

Accomodations

Applicants who have disabilities may request that special accommodations be made in order to complete the selection process. Accommodation request forms and a copy of the Americans with Disabilities Act applicant procedures are available in the Office of Human Resources.

Annual Security Report

San Mateo County Community College District’s (SMCCCD) 2016 Annual Security Report (ASR), required by the Clery Act, includes statistics for the previous three years concerning reported crimes that occurred on campus; in certain off-campus buildings owned or controlled by SMCCCD; and on public property within, or immediately adjacent to and accessible from SMCCCD. Our 2016 Annual Security Report also outlines various campus safety and security policies, such as those concerning crime reporting, prevention and response to sexual and gender violence, alcohol and drug use, crime prevention, emergency response and evacuation procedures, and other matters. The 2016 Annual Security Report also includes important tips to help every member of the community remain safe and avoid becoming a victim of crime. The 2016 Annual Security Report is now available at http://www.smccd.edu/publicsafety/2016%20SMCCCD%20Annual%20Security%20Report.pdf. You can also obtain a copy of this report by contacting the Department of Public Safety at the District Office or any of the three Campuses (Cañada College (650) 306-3420, College of San Mateo (650) 574-6415 and Skyline College (650) 738-4199).

Supplemental Questions

Required fields are indicated with an asterisk (*).

  1. * How did you hear about this employment opportunity?
    • District Employee
    • District Employment Site
    • CCC Registry
    • HigherEdJobs.com
    • Chronicle of Higher Education
    • ACCCA
    • HERC
    • EdJoin.com
    • Indeed.com
    • Other
    • LinkedIn
    • Facebook or Twitter
  2. * Do you possess a combination of education and experience equivalent to a Bachelor’s degree in organizational development, business administration, sociology, human resources, or a closely related field?
    • Yes
    • No
  3. * Can you demonstrate successful related work experience of increasing responsibility?
    • Yes
    • No
  4. * Do you have extensive public contact experience with people of diverse cultures, language groups and abilities?
    • Yes
    • No
  5. * Have you had work experience that includes program planning, implementation, and evaluation?
    • Yes
    • No
  6. * Do you have experience with training and leading the work of others?
    • Yes
    • No
  7. * Can you demonstrate skill in oral and written communication, including public speaking?
    • Yes
    • No
  8. * Do you have experience with the use of a variety of computer software to compose and prepare correspondence, reports, presentations, and other written materials?
    • Yes
    • No
  9. * Do you have experience researching, formatting, assessing, and preparing data for reports and other materials?
    • Yes
    • No
  10. * Can you demonstrate skill in working as part of a customer service team?
    • Yes
    • No

Applicant Documents

Required Documents
  1. Cover Letter
  2. Resume/Curriculum Vitae
Optional Documents
  1. Other Document 1
  2. Other Document 2
  3. Other Document 3