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Foundation Business Manager

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Please see Special Instructions for more details.

Required application materials, including the cover letter, will be screened on the basis of Requirements and Knowledge, Skills and Abilities listed in this announcement. Candidates for interview will be selected from among those who most closely meet the requirements and knowledge, skills and abilities. Meeting the minimum qualifications does not guarantee an interview. As part of the interview process, candidates may be asked to demonstrate job-related knowledge and skills.

Posting Details

Position Information

Posting Number 2014464S
Position Title Foundation Business Manager
Location District Office
Department SMCCCD Foundation DIST (DEPT)
Position Number 1C0420
Percentage of Full Time 100%
FLSA Exempt (does not accrue overtime)
Months per Year 12
If other, please specify
Min Salary $75,156 (annual)
Max Salary $95,208 (annual)
Position Type Administrative/Supervisory Positions

Posting Text

General Statement

San Mateo County Community College District values the principles of diversity and equity. We provide our students with a rich and dynamic learning community that embraces differences, emphasizing collaboration and engaging students in and out of the classroom, encouraging them to realize their goals, and to become critical thinkers and socially responsible leaders.

Under general direction of the Foundation Executive Director, this position is responsible for serving as principal liaison for the Executive Director of the Foundation in management of the Foundation’s business operations and completion of a wide variety of required reports. This position performs professional, general financial, fund management, and accounting work for the Foundation. This position performs work involved in the maintenance and analysis of general ledger accounts and records, preparation of financial reports including statements of financial position and records of revenues and expenditures, and the communication, monitoring, and analysis of accounting activities. The position sets up and monitors detailed accounting records and performs a variety of complex accounting and finance functions within the scope of the position. Public contact is extensive, involving Foundation staff and Board members, donors, college department staff, and vendors for the purpose of exchanging technical information concerning the status of various accounts and projects. Consequences of errors in judgment could be costly in employee time, public relations and money. The Foundation Business Manager can direct the work of paraprofessional, clerical and other staff, and student assistants as assigned.

Duties and Responsibilities

The duties below are representative of the duties of the classification and are not intended to cover all of the duties performed by the incumbent(s) of any particular position. The omission of specific statements of duties does not exclude them from the position if the scope of work is similar, related, or a logical assignment to this classification.

1. Exchanges information with Foundation, college, and District department and staff, outside agencies, vendors, and donors regarding budget, financial records and reports, research, account contributions and expenditures, general ledger, year-end closing, and account balances

2. Participates as an integral member of the Foundation team in representing the Foundation, in service to constituents, in Foundation activities and events, in planning strategically, and more

3. Manages financial data using Blackbaud Raiser Edge, Financial Edge, Sage MIP or other similar software. Uses a database and a variety of computer software to enter, modify, research, retrieve, and format data for financial, statistical and other documentation and reports; plans changes to data records, and audits records for accuracy

4. Assures that revenue is accounted for and utilized according to the legal guidelines governing nonprofit organizations

5. Performs weekly or bi-monthly check and credit card bank deposits, monthly bank reconciliations, monthly wires to custodial accounts for non-endowed and endowed restricted gifts, weekly check disbursements, including preparation and data entry in fund accounting system, monthly investment activity reconciliation to endowed funds using software for endowed fund management (Fundriver). Reconciles online donations

6. Prepares endowed fund reports as needed. Prepares monthly financial reports, including statement of financial position and income statement, prepares the same for Foundation Board meetings

7. Attends and prepares for quarterly Foundation Investment Advisory Committee meetings. Communicates with Foundation investment managers on issues related to investment performance, estimated and actual annual cash expenditures for scholarship, program, and Foundation operational needs

8. Prepares for, reports on, and executes scholarship and program award allocations and related internal and external correspondence related to such transactions and business

9. Assists in complicated gift transactions, including gifts of real estate, life insurance, and private stock transfers

10. Manages budgets and financial functions for various and general Foundation operations and events

11. Annual audit preparation and assistance including liaising with auditors

12. Directs and coordinates the work of clerical and other staff as it pertains to the accurate and timely entry of information in the Foundation’s database

13. Ensures proper organization and upkeep of scholarship and program fund information in the Foundation’s files, server, and database. Communicates scholarship and program fund information to relevant parties, primarily the colleges’ Financial Aid offices

14. Composes correspondence and reports

15. Manages matching gift payment programs, estate planning/bequests, annuities

16. Ensures timely payment of invoices to vendors

17. Manages external preparation of federal and state tax filings and tax provisions with external tax preparer

18. Manages the preparation of the annual financial audit including financials and notes

19. Identifies opportunities to increase efficiency and improve processes

20. Performs other duties as assigned

Minimum Qualifications

• A combination of education and experience equivalent to a Bachelor’s degree in accounting, business administration, or a closely related field

• 4+ years of work experience with increasing responsibility that has included financial analysis, reporting, and fund accounting

• Skill in the use of databases, charts, spreadsheets, and a variety of computer software to format, compose, and present accounting data, reports, correspondents, and other documents

• Extensive public contact experience with people at various levels within an organization who are diverse in their cultures, language groups, and abilities

• Experience with training and leading the work of others

• Experience and skill in working in a collaborative, customer service team environment

• Experience with research and compiling data for, formatting, preparing statistical, financial, accounting and other reports and records

• Demonstrated skills in effective written and oral communication, including public speaking and persuasive communication

• Demonstrated skill in prioritizing workloads, and working independently. Strong time management and organizational skills

• Possession of a valid California Driver’s license (or the ability to obtain one) and the ability to drive a motor vehicle to off-site locations

Knowledge, Skills and Abilities

1. Knowledge of generally accepted accounting and auditing principles, practices, and procedures, particularly as they apply to nonprofit organizations

2. Knowledge of techniques commonly used in financial and statistical online and manual documentation and record keeping; organization of financial data

3. Knowledge of fund accounting, budgetary and financial analysis

4. Knowledge of financial analysis and research procedures

5. Skill in evaluating and monitoring financial systems

6. Strong knowledge of estate planning issues, including the benefits and tax consequences associated with various gift vehicles

7. Skill in respectful, tactful, and sensitive interaction with people who are diverse in their cultures, language, groups, and abilities

8. Skill in the development and use of a variety of spreadsheet and other software to conduct financial analyses and prepare reports

9. Skill in planning, organizing, and coordinating the work of support staff and other staff from various constituencies and levels within an organization

10. Skill in strategically planning, organizing, prioritizing, and implementing multiple-tasked projects under deadline pressure and anticipated outcomes

11. Excellent people and project management skills, with ability to work with diverse groups and on multiple projects simultaneously

12. Skill in clear oral and written communication

13. Skill in the preparation of financial statements and comprehensive reports with accuracy and attention to detail

14. Understanding of complex charitable giving vehicles, such as charitable remainder trusts, charitable LLCs, and charitable gift annuities

15. Demonstrated success in acquiring, developing, and retaining donor or client relationships resulting in significant support for an organization

16. Ability to work effectively as a part of a team

Physical Requirements

This classification requires sitting for long periods of time, manual dexterity, occasional lifting of office and/or event supplies; listening; and the ability to drive a motor vehicle to off-site locations in order to perform the essential functions.

Preferred Qualifications

CPA with public accounting and cost accounting experience

• Experience working in a nonprofit environment

Benefits

Benefits include paid holidays, vacation and sick leave. The District pays all or a portion of monthly medical plan premiums (depending on the coverage) and pays all of the monthly dental and vision plan premiums for employees and eligible dependents. Additional paid benefits include life insurance, salary continuance insurance, and an Employee Assistance Program. Classified employees participate in the Public Employees’ Retirement System, a defined-benefit retirement plan through the State of California. Optional tax-deferred 403(b) and 457 retirement plans are also available.

Posting Detail Information

Open Date 07/14/2017
First Review Date 08/20/2017
Close Date
Open Until Filled Yes
Special Instructions Summary

Required application materials, including the cover letter, will be screened on the basis of Requirements and Knowledge, Skills and Abilities listed in this announcement. Candidates for interview will be selected from among those who most closely meet the requirements and knowledge, skills and abilities. Meeting the minimum qualifications does not guarantee an interview. As part of the interview process, candidates may be asked to demonstrate job-related knowledge and skills.

Conditions of Employment

Prior to employment, the selected candidate will be required to complete the following:

1. Submit official transcripts (applies to all faculty or educational administrative positions)
2. Submit verifications of prior employment
3. Satisfactory references
4. Successfully being cleared for employment through the background checking process

In addition to background checks, the District may review publicly available information about a candidate on the Internet. If a candidate is aware of incorrect or inaccurate information that is available on the Internet, the candidate is welcome to address such an issue with the Office of Human Resources.

5. Present original documents for proof of eligibility to work in the United States
6. Approval of your employment by the SMCCCD Board of Trustees
7. Provide a certificate of Tuberculosis exam for initial employment.
8. Have fingerprints taken by a Live Scan computer (Clearance must be received prior to first day of employment). Please note that the California Education Code requires, in part, that community college districts shall not employ or retain in employment persons in public school service who have been convicted of certain felonies, a misdemeanor drug charge (including alcohol offenses) or misdemeanor moral turpitude (sexual offense) crime. However, consideration may be given to those whose drug convictions occurred more than five years ago. A conviction for other crimes may not necessarily disqualify you from the job for which you may be applying.

EEO Statement

The San Mateo County Community College District is an Equal Opportunity Employer that seeks to employ individuals who represent the rich diversity of cultures, language groups, and abilities of its surrounding communities.

Accomodations

Applicants who have disabilities may request that special accommodations be made in order to complete the selection process. Accommodation request forms and a copy of the Americans with Disabilities Act applicant procedures are available in the Office of Human Resources.

Annual Security Report

San Mateo County Community College District’s (SMCCCD) 2016 Annual Security Report (ASR), required by the Clery Act, includes statistics for the previous three years concerning reported crimes that occurred on campus; in certain off-campus buildings owned or controlled by SMCCCD; and on public property within, or immediately adjacent to and accessible from SMCCCD. Our 2016 Annual Security Report also outlines various campus safety and security policies, such as those concerning crime reporting, prevention and response to sexual and gender violence, alcohol and drug use, crime prevention, emergency response and evacuation procedures, and other matters. The 2016 Annual Security Report also includes important tips to help every member of the community remain safe and avoid becoming a victim of crime. The 2016 Annual Security Report is now available at http://www.smccd.edu/publicsafety/2016%20SMCCCD%20Annual%20Security%20Report.pdf. You can also obtain a copy of this report by contacting the Department of Public Safety at the District Office or any of the three Campuses (Cañada College (650) 306-3420, College of San Mateo (650) 574-6415 and Skyline College (650) 738-4199).

Supplemental Questions

Required fields are indicated with an asterisk (*).

  1. * How did you hear about this employment opportunity?
    • District Employee
    • District Employment Site
    • CCC Registry
    • HigherEdJobs.com
    • Chronicle of Higher Education
    • ACCCA
    • HERC
    • EdJoin.com
    • Indeed.com
    • Other
    • LinkedIn
    • Facebook or Twitter
  2. * Do you possess a combination of education and experience equivalent to a Bachelor’s degree in accounting, business administration, or a closely related field?
    • Yes
    • No
  3. * Can you demonstrate 4+ years of work experience with increasing responsibility that has included financial analysis, reporting, and fund accounting?
    • Yes
    • No
  4. * Can you demonstrate skill in the use of databases, charts, spreadsheets, and a variety of computer software to format, compose, and present accounting data, reports, correspondents, and other documents?
    • Yes
    • No
  5. * Have you had extensive public contact with people at various levels within organizations who are diverse in their cultures, language groups and abilities?
    • Yes
    • No
  6. * Do you have experience with training and leading the work of others?
    • Yes
    • No
  7. * Can you demonstrate experience and skill in working in a collaborative, customer service team environment?
    • Yes
    • No
  8. * Do you have experience with researching and compiling data for, formatting, and preparing statistical, financial, accounting and other reports and records?
    • Yes
    • No
  9. * Can you demonstrate skill in effective written and oral communication, including public speaking and persuasive communication?
    • Yes
    • No
  10. * Can you demonstrate strong time management skills, including skill in organization, prioritizing workloads, and working independently?
    • Yes
    • No
  11. * Do you possess a valid California Driver’s License (or the ability to obtain one) and the ability to drive a motor vehicle to off-site locations?
    • Yes
    • No

Applicant Documents

Required Documents
  1. Cover Letter
  2. Resume/Curriculum Vitae
Optional Documents
  1. Other Document 1
  2. Other Document 2
  3. Other Document 3