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Program Services Coordinator (Disabled Students Programs & Services) (Temporary)

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Please see Special Instructions for more details.

Required application materials, including the cover letter, will be screened on the basis of Requirements and Knowledge, Skills and Abilities listed in this announcement. Candidates for interview will be selected from among those who most closely meet the requirements and knowledge, skills and abilities. Meeting the minimum qualifications does not guarantee an interview. As part of the interview process, candidates may be asked to demonstrate job-related knowledge and skills.

Posting Details

Position Information

Posting Number 2014460S
Position Title Program Services Coordinator (Disabled Students Programs & Services) (Temporary)
Location College of San Mateo
Department Counseling CSM (DEPT)
Position Number TBD
Percentage of Full Time Hours vary per semester.
FLSA Non-Exempt (accrues overtime)
Months per Year other
If other, please specify
Min Salary $23.63 (hourly)
Max Salary $30.13 (hourly)
Position Type Classified, Temporary

Posting Text

General Statement

San Mateo County Community College District values the principles of diversity and equity. We provide our students with a rich and dynamic learning community that embraces differences, emphasizing collaboration and engaging students in and out of the classroom, encouraging them to realize their goals, and to become critical thinkers and socially responsible leaders.

Under direction, the Program Services Coordinator assists in the planning, coordination, and implementation of services such as student recruitment, orientation, job skills assessments and job placement, special events, tours, individual and specialized programs and other support for current and potential program participants. Public contact is extensive and can include students, staff, other educational institutions, community and business representatives, governmental agencies and the general public, for the purpose of exchanging program information and services. A high degree of independent judgment and creativity are required to adequately represent the college and program, to serve as a technical resource person for the program, and to design original program components and services. Consequences of errors in judgment can be costly in public relations and in employee time; however, management controls limit the risk of more serious consequences. The Program Services Coordinator can lead the work of student assistants, proctors, and other staff as assigned.

Duties and Responsibilities

The duties below are representative of the duties of the classification and are not intended to cover all of the duties performed by the incumbent(s) of any particular position. The omission of specific statements of duties does not exclude them from the position if the scope of work is similar, related, or a logical assignment to this classification.

1. Exchanges information with students, staff, other educational institutions, community and business representatives, vendors, governmental agencies, and the general public regarding a variety of college programs, services, eligibility requirements, policies, timelines, required forms, and other information

2. Travels to various off-site locations to confer with high schools, community service organizations, governmental agencies, businesses and other entities, and to recruit students into a college program

3. Makes presentations to small and large groups as a program and college representative

4. Participates in planning and implementation meetings with college and outside groups and representatives

5. Plans, conducts, and participates in tours, job fairs, and program services in conjunction with management, faculty, and other staff

6. Coordinates logistics and establishes timelines, required materials, online support services, facilities, publicity, and other program and event needs

7. Plans joint events with other college departments and programs and with outside business and community representatives

8. Serves as liaison between student program participants and various instructional and student services departments

9. Interprets language on student forms and printed information

10. Refers students to community, business, governmental, and other resources

11. Conducts follow-up to determine student needs and available program services

12. Directs and coordinates the work of student assistants, test proctors, and other staff as assigned

13. Assists students in determining existing job skills and the skill requirements of various career opportunities

14. Coordinates the administration of career assessments and diagnostic surveys

15. Meets with potential employers to identify current and future job placement opportunities and to develop and modify jobs to provide suitable employment for students and other program participants

16. Coordinates introductions and follow-up for student job placements

17. Refers students to career and other counselors, instructional programs, and to other college offices as appropriate

18. Researches and compiles statistical, narrative, financial, demographic, and other data for regular and special reports to track program participation, recruitment effectiveness, student follow-up, retention and transfer rates, program evaluation criteria, career resources and job availability, employer profiles, and other information

19. Enters, modifies and retrieves online data

20. Uses a variety of software to compose, format, and prepare correspondence, memoranda, publicity materials, surveys, brochures, flyers, bulletins, reports, presentations, and other materials

21. Sets up and maintains confidential and other files

22. Plans and coordinates lay-out, graphics, photography, and other artwork, editing, printing, multimedia enhancements, web page information, distribution, and other services in conjunction with other staff, students and/or vendors as appropriate

23. Performs other related duties as assigned

Minimum Qualifications

• A combination of education and experience equivalent to a Bachelor’s degree in business administration, sociology, human resources, or a closely related field

• Successful experience of increasing responsibility in education, social services, human resources, or related area

• Extensive public contact experience that has demonstrated respectful and sensitive communication with people at various levels within an organization who are diverse in their cultures, language groups and abilities

• Experience with program planning, implementation, and evaluation

• Experience with training and leading the work of others

• Experience with researching, formatting, assessing and preparing data for reports and other materials

• Experience with the use of a variety of computer software to track and monitor data

• Demonstrated skills in oral and written communication, including public speaking

• Demonstrated skill in multi-tasking, prioritizing workloads, and working independently

• Demonstrated skill in working as part of a customer service team

Knowledge, Skills and Abilities

1. Knowledge of specific program and related college services available to students and other potential participants

2. Knowledge of applicable and available community, business, governmental, and educational resources

3. Skill in oral communication, including public speaking

4. Skill in written communication

5. Skill in short- and long-range program and event planning, program and event implementation, coordination and evaluation

6. Skill in interviewing, assessment, and evaluation

7. Skill in sensitive, respectful, and effective communication with people of diverse cultures, language groups, and abilities

8. Skill in establishing and maintaining effective and efficient working relationships

9. Skill in research, compiling, and formatting a variety of data for reports

10. Skill in use of the Microsoft Office Suite and web-based content management systems

11. Ability to work effectively as part of a customer-service team

Physical Requirements

This classification requires manual dexterity, the use of a keyboard and mouse for extended periods of time; pushing, pulling, reaching, and moving objects of moderate weight in order to perform the essential functions.

Preferred Qualifications
Benefits

Due to the temporary nature of this position, benefits are not included.

Posting Detail Information

Open Date 07/06/2017
First Review Date 07/27/2017
Close Date
Open Until Filled Yes
Special Instructions Summary

Required application materials, including the cover letter, will be screened on the basis of Requirements and Knowledge, Skills and Abilities listed in this announcement. Candidates for interview will be selected from among those who most closely meet the requirements and knowledge, skills and abilities. Meeting the minimum qualifications does not guarantee an interview. As part of the interview process, candidates may be asked to demonstrate job-related knowledge and skills.

Conditions of Employment

Prior to employment, the selected candidate will be required to complete the following:

1. Submit official transcripts (applies to all faculty or educational administrative positions)
2. Submit verifications of prior employment
3. Satisfactory references
4. Successfully being cleared for employment through the background checking process

In addition to background checks, the District may review publicly available information about a candidate on the Internet. If a candidate is aware of incorrect or inaccurate information that is available on the Internet, the candidate is welcome to address such an issue with the Office of Human Resources.
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5. Present original documents for proof of eligibility to work in the United States
6. Approval of your employment by the SMCCCD Board of Trustees
7. Provide a certificate of Tuberculosis exam for initial employment.
8. Have fingerprints taken by a Live Scan computer (Clearance must be received prior to first day of employment). Please note that the California Education Code requires, in part, that community college districts shall not employ or retain in employment persons in public school service who have been convicted of certain felonies, a misdemeanor drug charge (including alcohol offenses) or misdemeanor moral turpitude (sexual offense) crime. However, consideration may be given to those whose drug convictions occurred more than five years ago. A conviction for other crimes may not necessarily disqualify you from the job for which you may be applying.

EEO Statement

The San Mateo County Community College District is an Equal Opportunity Employer that seeks to employ individuals who represent the rich diversity of cultures, language groups, and abilities of its surrounding communities.

Accomodations

Applicants who have disabilities may request that special accommodations be made in order to complete the selection process. Accommodation request forms and a copy of the Americans with Disabilities Act applicant procedures are available in the Office of Human Resources.

Annual Security Report

San Mateo County Community College District’s (SMCCCD) 2016 Annual Security Report (ASR), required by the Clery Act, includes statistics for the previous three years concerning reported crimes that occurred on campus; in certain off-campus buildings owned or controlled by SMCCCD; and on public property within, or immediately adjacent to and accessible from SMCCCD. Our 2016 Annual Security Report also outlines various campus safety and security policies, such as those concerning crime reporting, prevention and response to sexual and gender violence, alcohol and drug use, crime prevention, emergency response and evacuation procedures, and other matters. The 2016 Annual Security Report also includes important tips to help every member of the community remain safe and avoid becoming a victim of crime. The 2016 Annual Security Report is now available at http://www.smccd.edu/publicsafety/2016%20SMCCCD%20Annual%20Security%20Report.pdf. You can also obtain a copy of this report by contacting the Department of Public Safety at the District Office or any of the three Campuses (Cañada College (650) 306-3420, College of San Mateo (650) 574-6415 and Skyline College (650) 738-4199).

Supplemental Questions

Required fields are indicated with an asterisk (*).

  1. * How did you hear about this employment opportunity?
    • District Employee
    • District Employment Site
    • CCC Registry
    • HigherEdJobs.com
    • Chronicle of Higher Education
    • ACCCA
    • HERC
    • EdJoin.com
    • Indeed.com
    • Other
    • LinkedIn
    • Facebook or Twitter
  2. * Do you possess a combination of education and experience equivalent to a Bachelor's degree in business administration, sociology, human resources, or a related field?
    • Yes
    • No
  3. * Can you demonstrate successful experience of increasing responsibility in education, social services, human resources or a related area?
    • Yes
    • No
  4. * Have you had extensive public contact that has demonstrated respectful and sensitive communication with people who are diverse in their cultures, language groups, and abilities?
    • Yes
    • No
  5. * Have you had work experience that includes program planning, implementation, and evaluation?
    • Yes
    • No
  6. * Do you have experience with training and leading the work of others?
    • Yes
    • No
  7. * Can you demonstrate skill in researching, formatting, assessing and preparing data for reports and other materials?
    • Yes
    • No
  8. * Do you have experience with the use of a variety of computer software to track and monitor data?
    • Yes
    • No
  9. * Can you demonstrate skill in oral and written communication, including public speaking?
    • Yes
    • No
  10. * Can you demonstrate skill in multitasking, prioritizing workloads, and working both independently as well as part of a customer service team?
    • Yes
    • No

Applicant Documents

Required Documents
  1. Cover Letter
  2. Resume/Curriculum Vitae
Optional Documents
  1. Other Document 1
  2. Other Document 2
  3. Other Document 3