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Accounting Technician (Temporary)

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Please see Special Instructions for more details.

Required application materials, including the cover letter, will be screened on the basis of Requirements and Knowledge, Skills and Abilities listed in this announcement. Candidates for interview will be selected from among those who most closely meet the requirements and knowledge, skills and abilities. Meeting the minimum qualifications does not guarantee an interview. As part of the interview process, candidates may be asked to demonstrate job-related knowledge and skills.

Posting Details

Position Information

Posting Number 2014419S
Position Title Accounting Technician (Temporary)
Location College of San Mateo
Department KCSM (DEPT)
Position Number TBD
Percentage of Full Time 100%
FLSA Non-Exempt (accrues overtime)
Months per Year other
If other, please specify
Min Salary $21.76 (hourly)
Max Salary $26.49 (hourly)
Position Type Classified, Temporary

Posting Text

General Statement

The Accounting Technician performs senior-level accounting clerical work primarily involved in the maintenance of accounts and records, preparation of financial reports and monitoring and analysis of accounts for a college department. Under general supervision, the Accounting Technician provides information to staff regarding budget issues, account records, transactions, categorical funding, general ledger, accounts payable and receivable, and other areas of financial services. Public contact is moderate, and may include vendors, government agencies and organizations, for the purpose of exchanging information about account status, reports, timelines and procedures. A moderate to high degree of independent judgment and creativity is required to accurately apply prescribed guidelines and information to the resolution of a variety of minor and occasional major problems that arise. Consequences of errors in judgment could be costly in employee time; however, supervisory controls and well-prescribed procedures limit the risk of serious errors. An Accounting Technician can direct the work of other staff and student assistants as assigned.

Duties and Responsibilities

The duties below are representative of the duties of the classification and are not intended to cover all of the duties performed by the incumbent(s) of any particular position. The omission of specific statements of duties does not exclude them from the position if the scope of work is similar, related, or a logical assignment to this classification.

1. Exchanges information with department and college staff, outside and governmental agencies regarding budget and accounting reports, grants and other categorical funding, reporting deadlines, accounts payable and receivable, general ledger, payroll, year-end closing, and account balancing

2. Enters, modifies, and retrieves data using a computer

3. Plans changes to computer data records in conjunction with professional accounting and management staff

4. Audits computer records for accuracy

5. Directs the work of student assistants, accounting clerical, and other staff on special and regular projects as assigned

6. Sets up and maintains detailed accounting records

7. Reviews various accounts to audit their current or overdue status

8. Ensures compliance to policy and procedures by comparing work in progress to required formats, deadlines, and linkages

9. Monitors due dates for payments; audits accounting records

10. Uses a database and a variety of computer software to compile data for formatting and preparing required financial and related reports, and to compose and prepare routine correspondence, and memoranda

11. Reconciles receivables, payables and cash to fund balances maintained by outside agencies

12. Analyzes and verifies financial reports, statements, accounts, and records of expenditures and revenues

13. Performs other related duties as assigned

Minimum Qualifications

• A combination of education and experience equivalent to an Associate degree in accounting or a closely related field

• Successful accounting clerical work experience of increasing responsibility that has included financial analysis and reporting, such as full charge bookkeeping

• Skill in the preparation and use of spreadsheets, charts, and a variety of computer software to format, compose, and present accounting data, reports, correspondence and other documents

• Experience with researching and compiling data for, formatting, and preparing statistical, financial, accounting and other reports and records

• Extensive public contact experience with people of diverse cultures, language groups and abilities

• Experience with training and leading the work of others

• Demonstrated skill in multi-tasking, prioritizing workloads, and working independently

• Demonstrated skill in working as part of a customer service team

Knowledge, Skills and Abilities

1. Knowledge of accounting practices, procedures, and terminology

2. Knowledge of the techniques that are commonly used in financial and statistical record keeping

3. Knowledge of fund accounting, budgetary and financial analysis and research procedures

4. Skill in respectful, tactful and sensitive interaction with people who are diverse in their cultures, language groups and abilities

5. Skill in training and leading the work of others

6. Skill in working accurately under deadline pressure

7. Skill in oral and written communication

8. Skill in the preparation of financial statements and comprehensive accounting reports

9. Ability to work independently with minimal direction

10. Ability to work effectively as part of a customer service team

11. Ability to adapt and be flexible

12. Skill in complex data comparison and analysis and drawing conclusions from assimilation of a variety of data

13. Skill in attention to and organization of detail

14. Skill in memory, tact, and patience

Physical Requirements

This classification requires oral and written communication; manual dexterity; sitting for long periods; and ability to assist in emergencies in order to perform the essential functions.

Preferred Qualifications
Benefits

Due to the temporary nature of this position, benefits are not included.

Posting Detail Information

Open Date 03/06/2017
First Review Date 03/27/2017
Close Date
Open Until Filled Yes
Special Instructions Summary

Required application materials, including the cover letter, will be screened on the basis of Requirements and Knowledge, Skills and Abilities listed in this announcement. Candidates for interview will be selected from among those who most closely meet the requirements and knowledge, skills and abilities. Meeting the minimum qualifications does not guarantee an interview. As part of the interview process, candidates may be asked to demonstrate job-related knowledge and skills.

Conditions of Employment

Prior to employment, the selected candidate will be required to complete the following:
1. Submit official transcripts (applies to all faculty or educational administrative positions)
2. Submit verifications of prior employment
3. Satisfactory references
4. Successfully being cleared for employment through the background checking process

In addition to background checks, the District may review publicly available information about a candidate on the Internet. If a candidate is aware of incorrect or inaccurate information that is available on the Internet, the candidate is welcome to address such an issue with the Office of Human Resources.
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5. Present original documents for proof of eligibility to work in the United States
6. Approval of your employment by the SMCCCD Board of Trustees
7. Provide a certificate of Tuberculosis exam for initial employment.
8. Have fingerprints taken by a Live Scan computer (Clearance must be received prior to first day of employment). Please note that the California Education Code requires, in part, that community college districts shall not employ or retain in employment persons in public school service who have been convicted of certain felonies, a misdemeanor drug charge (including alcohol offenses) or misdemeanor moral turpitude (sexual offense) crime. However, consideration may be given to those whose drug convictions occurred more than five years ago. A conviction for other crimes may not necessarily disqualify you from the job for which you may be applying.

EEO Statement

The San Mateo County Community College District is an Equal Opportunity Employer that seeks to employ individuals who represent the rich diversity of cultures, language groups, and abilities of its surrounding communities.

Accomodations

Applicants who have disabilities may request that special accommodations be made in order to complete the selection process. Accommodation request forms and a copy of the Americans with Disabilities Act applicant procedures are available in the Office of Human Resources.

Annual Security Report

San Mateo County Community College District’s (SMCCCD) 2017 Annual Security Report (ASR), required by the Clery Act, includes statistics for the previous three years concerning reported crimes that occurred on campus; in certain off-campus buildings owned or controlled by SMCCCD; and on public property within, or immediately adjacent to and accessible from SMCCCD. Our 2017 Annual Security Report also outlines various campus safety and security policies, such as those concerning crime reporting, prevention and response to sexual and gender violence, alcohol and drug use, crime prevention, emergency response and evacuation procedures, and other matters. The 2017 Annual Security Report also includes important tips to help every member of the community remain safe and avoid becoming a victim of crime. The 2017 Annual Security Report is now available at https://www.smccd.edu/publicsafety/2017%20SMCCCD%20Annual%20Security%20Report.pdf. You can also obtain a copy of this report by contacting the Department of Public Safety at the District Office or any of the three Campuses (650) 738-7000.

Supplemental Questions

Required fields are indicated with an asterisk (*).

  1. * How did you hear about this employment opportunity?
    • District Employee
    • District Employment Site
    • CCC Registry
    • HigherEdJobs.com
    • Chronicle of Higher Education
    • ACCCA
    • HERC
    • EdJoin.com
    • Indeed.com
    • Other
    • LinkedIn
    • Facebook or Twitter
  2. * Do you have a combination of education and experience equivalent to an Associate degree in accounting or a closely related field?
    • Yes
    • No
  3. * Have you had successful accounting clerical work experience of increasing responsibility that has included financial analysis and reporting such as for full charge bookkeeping?
    • Yes
    • No
  4. * Can you demonstrate skill in the preparation and use of spreadsheets, charts, and a variety of computer software to format, compose, and present accounting data, reports, correspondence, and other documents?
    • Yes
    • No
  5. * Have you had extensive public contact experience with people of diverse cultures, language groups and abilities?
    • Yes
    • No
  6. * Do you have experience with training and leading the work of others?
    • Yes
    • No
  7. * Do you have experience with researching and compiling data for, formatting, and preparing statistical, financial, accounting and other reports and records?
    • Yes
    • No
  8. * Can you demonstrate skill in multitasking, prioritizing workloads, and working both independently as well as part of a customer service team?
    • Yes
    • No

Applicant Documents

Required Documents
  1. Cover Letter
  2. Resume/Curriculum Vitae
Optional Documents
  1. Other Document 1
  2. Other Document 2
  3. Other Document 3