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Planning and Research Analyst (HSI-Grant Funded)

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Please see Special Instructions for more details.

Required application materials, including the cover letter, will be screened on the basis of Requirements and Knowledge, Skills and Abilities listed in this announcement. Candidates for interview will be selected from among those who most closely meet the requirements and knowledge, skills and abilities. Meeting the minimum qualifications does not guarantee an interview. As part of the interview process, candidates may be asked to demonstrate job-related knowledge and skills.

Posting Details

Position Information

Posting Number 2014382S
Position Title Planning and Research Analyst (HSI-Grant Funded)
Location College of San Mateo
Department Mathematics & Science CSM (DEPT)
Position Number TBD
Percentage of Full Time 100%
FLSA Non-Exempt (accrues overtime)
Months per Year 12
If other, please specify
Min Salary $79,848 (annual)
Max Salary $97,116 (annual)
Position Type Classified Positions

Posting Text

General Statement

San Mateo County Community College District values the principles of diversity and equity. We provide our students with a rich and dynamic learning community that embraces differences, emphasizing collaboration and engaging students in and out of the classroom, encouraging them to realize their goals, and to become critical thinkers and socially responsible leaders.

The College of San Mateo Hispanic Serving Institutions grant program assists Hispanic and other low-income students in meeting their goals to prepare for and transfer in the fields of Science, Technology, Engineering, and Mathematics (STEM). The grant supports students with backgrounds historically under-represented in these majors.

This is professional work at the action level involved in a variety of complex projects and assignments supporting the planning and research functions for the HSI STEM grant at College of San Mateo. Under direction, the employee plans, organizes, controls, and directs operations and activities involved in the research, review, analysis, interpretation, and reporting of a variety of data and information used in assessing institutional effectiveness; assisting with HSI STEM grant planning, accreditation, decision-making, program reviews, assessment of student learning outcomes, and determining implications of HSI STEM grant practices, policies, measures and procedures. Strong writing, communication, and analytical skills are required, as well as the capacity to exercise a high degree of independent judgment and creativity in order to develop and implement related projects, studies, and surveys supportive of HSI STEM grant planning and assessment of institutional effectiveness. The employee will support and create both web-based presentation and traditional desk-top publishing of key institutional reports and documents used for all aspects of planning and program review. The Planning and Research Analyst will play a key role assisting in the coordination, development, and maintenance of decision-making support and reporting systems and procedures according to HSI STEM grant needs, goals and objectives. Extensive contact with college and District staff, faculty, and administrators is required, including the ability to communicate complex information to technical and non-technical audiences. The employee can supervise the work of paraprofessional, clerical and other staff as assigned.

This is a temporary position funded by the Hispanic Serving Institutions Grant and may be eliminated once the grant funding has been exhausted. The anticipated duration of this assignment is 5 years.
Duties and Responsibilities

The duties below are representative of the duties of the classification and are not intended to cover all of the duties performed by the incumbent(s) of any particular position. The omission of specific statements of duties does not exclude them from the position if the scope of work is similar, related, or a logical assignment to this classification.

1. Uses a variety of spreadsheet, database query tools, and other software to analyze complex statistical, financial, demographic, and other educational data in order to draw conclusions, develop proposals, and test research hypotheses for the HSI STEM grant and other college programs

2. Develops and designs presentation graphics associated with complex statistical reports for a variety of non-technical and technical audiences

3. Prepares complex reports for broad dissemination using a variety of desk-top publishing applications

4. Assists Project Director for HSI STEM in the identification and selection of appropriate quantitative and qualitative methodologies for purposes of evaluating, assessing, and improving college programs and services

5. Assists in the design, development and, and maintenance of a website and online tools that support a variety of key institutional research and planning activities that serve the needs of diverse audiences

6. Demonstrates and uses concepts, practices, technology, resources and procedures commonly used in developing and implementing web sites and web applications, including but not limited to: HTML, XHTML, ASP, JavaScript & PHP (experience with education websites is a plus)

7. Assists HSI STEM staff in the selection, design, and validation of survey tools and other qualitative research instruments and methodologies, especially online surveys and focus group research

8. Conducts focus groups with students, faculty, staff, and members of the community; makes recommendations for communication and use of qualitative research results

9. Assists college staff with conducting database queries, including identification of appropriate variables

10. Exchanges information with a wide variety of grant and college staff, external evaluator and partner institutions regarding data needs related to research and planning with an emphasis on HSI grant-funded programs and activities; provides technical information to other users as assigned; meets with ITS and other technical staff to analyze and resolve more complex problems as they occur; attends workshops, seminars and other meetings to obtain current information

11. Consults with HSI STEM staff, college managers, and other staff to identify research and information needs

12. Analyzes survey results data, including frequencies, cross-tabulations, means tables, multivariate analyses, and tests of statistical significance

13. Uses databases to compile and analyze data; identifies or calculates statistically valid random samples, where necessary

14. Synthesizes data into various report formats, including summaries of statistical studies, narrative reports and research monographs for publication, including tables, graphs, and charts. Reads and comprehends technical reports and manuals related to the position

15. Prepares graphs and tables in Excel, Word, and other software as appropriate

16. Analyzes and resolves programming and database problems pertinent to issues associated with institutional research and planning

17. Consults with computer SMCCCD researchers, support staff, and database administrators regarding data integrity

18. Creates tests, verifies, debugs, revises and refines complex programs associated with the design and execution of database queries for institutional research and planning projects

19. Uses software packages to retrieve, edit, and tabulate data from various databases and files and data sources; familiarity with a variety of programming languages, techniques and procedures (experience with Hyperion, SPSS, STATA, and SAS a plus)

20. Uses a variety of online survey software to conduct qualitative research and report findings

21. Trains and coordinates the work of office staff and student assistants as assigned

22. Performs other duties as assigned

Minimum Qualifications

• A combination of education and experience equivalent to a Bachelor’s or Master’s degree in social science, public policy, statistics, higher education administration, or a closely-related field

• Successful work experience of increasing responsibility involving statistical research, review, analysis, interpretation and reporting

• Experience working with institutional research and planning functions

• Experience collaborating with others in determining educational and financial effectiveness, and operational efficiency of various institutional-level programs and services

• Demonstrated skill in the use and application of various programming languages

• Experience with qualitative and quantitative research methodologies

• Demonstrated skill using desk-top publications, developing websites, and managing databases

• Possession of a valid California Driver’s License (or the ability to obtain one) and the ability to drive a motor vehicle to off-campus sites

Knowledge, Skills and Abilities

1. Knowledge of and ability to use a variety of spreadsheet, database query tools, programming languages, and other software to analyze complex statistical, demographic, and other educational data in order to draw conclusions, develop proposals, and test research hypotheses, preferably in a higher education setting

2. Knowledge of applicable computer systems and their use for office procedures

3. Knowledge of web usability, information architecture, navigation and design priorities associated with web sites, as well as familiarity with current web trends and the underlying technologies of both static and dynamic sites

4. Knowledge of complex research and reporting methodologies, including development of and statistical validation of research instruments

5. Knowledge of and ability to use presentation graphics associated with complex statistical reports for a variety of non-technical and technical audiences, including expertise with a variety of desk-top publishing programs for report preparation and dissemination

6. Skill in conceptualizing, designing, developing, and evaluating and monitoring both qualitative and quantitative research projects and reporting strategies

7. Ability to develop and maintain complex web sites and knowledge of information architecture, navigation, and design priorities, as well as familiarity with current web trends and the underlying technologies of both static and dynamic sites (experience with education websites is a plus)

8. Knowledge of qualitative research methodologies, used in conjunction with quantitative research, to understand institutional and organizational phenomena, preferably in a higher education setting

9. Skill in collaborating with technical and non-technical groups comprised of individuals from various constituencies and levels within an organization

10. Skill in training, directing and evaluating the work of others

11. Skill in oral communication, including public and persuasive speaking

12. Skill in written communication, including composing of technical documentation and writing clear and logical work instructions

13. Ability to communicate respectfully and sensitively with people at various levels in organizations who are of diverse cultures, language groups and abilities

14. Ability to strategically-plan, organize, prioritize and implement multiple-tasked projects with similar timelines and anticipated outcomes

Physical Requirements

This classification requires abstract conceptualization, multilevel tasking; strategic planning; creativity in writing and presentation of ideas in both narrative and graphical formats; understanding of effective communication of data information in a web-based format; attention to detail and organization of data; complex data analysis for creation of conclusions; active listening; individual to large-group communication; persuasive communication; good memory; tact, patience, flexibility; and the ability to drive a motor vehicle to off-site locations in order to perform the essential functions.

Preferred Qualifications
Benefits

Benefits include paid holidays, vacation and sick leave. The District pays all or a portion of monthly medical plan premiums (depending on the coverage) and pays all of the monthly dental and vision plan premiums for employees and eligible dependents. Additional paid benefits include life insurance, salary continuance insurance, and an Employee Assistance Program. Classified employees participate in the Public Employees’ Retirement System, a defined-benefit retirement plan through the State of California. Optional tax-deferred 403(b) and 457 retirement plans are also available.

Posting Detail Information

Open Date 12/02/2016
First Review Date 03/01/2017
Close Date
Open Until Filled Yes
Special Instructions Summary

Required application materials, including the cover letter, will be screened on the basis of Requirements and Knowledge, Skills and Abilities listed in this announcement. Candidates for interview will be selected from among those who most closely meet the requirements and knowledge, skills and abilities. Meeting the minimum qualifications does not guarantee an interview. As part of the interview process, candidates may be asked to demonstrate job-related knowledge and skills.

Conditions of Employment

Prior to employment, the selected candidate will be required to complete the following:
1. Submit official transcripts (applies to all faculty or educational administrative positions)
2. Submit verifications of prior employment
3. Satisfactory references
4. Successfully being cleared for employment through the background checking process

In addition to background checks, the District may review publicly available information about a candidate on the Internet. If a candidate is aware of incorrect or inaccurate information that is available on the Internet, the candidate is welcome to address such an issue with the Office of Human Resources.
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5. Present original documents for proof of eligibility to work in the United States
6. Approval of your employment by the SMCCCD Board of Trustees
7. Provide a certificate of Tuberculosis exam for initial employment.
8. Have fingerprints taken by a Live Scan computer (Clearance must be received prior to first day of employment). Please note that the California Education Code requires, in part, that community college districts shall not employ or retain in employment persons in public school service who have been convicted of certain felonies, a misdemeanor drug charge (including alcohol offenses) or misdemeanor moral turpitude (sexual offense) crime. However, consideration may be given to those whose drug convictions occurred more than five years ago. A conviction for other crimes may not necessarily disqualify you from the job for which you may be applying.

EEO Statement

The San Mateo County Community College District is an Equal Opportunity Employer that seeks to employ individuals who represent the rich diversity of cultures, language groups, and abilities of its surrounding communities.

Accomodations

Applicants who have disabilities may request that special accommodations be made in order to complete the selection process. Accommodation request forms and a copy of the Americans with Disabilities Act applicant procedures are available in the Office of Human Resources.

Annual Security Report

San Mateo County Community College District’s (SMCCCD) 2016 Annual Security Report (ASR), required by the Clery Act, includes statistics for the previous three years concerning reported crimes that occurred on campus; in certain off-campus buildings owned or controlled by SMCCCD; and on public property within, or immediately adjacent to and accessible from SMCCCD. Our 2016 Annual Security Report also outlines various campus safety and security policies, such as those concerning crime reporting, prevention and response to sexual and gender violence, alcohol and drug use, crime prevention, emergency response and evacuation procedures, and other matters. The 2016 Annual Security Report also includes important tips to help every member of the community remain safe and avoid becoming a victim of crime. The 2016 Annual Security Report is now available at http://www.smccd.edu/publicsafety/2016%20SMCCCD%20Annual%20Security%20Report.pdf. You can also obtain a copy of this report by contacting the Department of Public Safety at the District Office or any of the three Campuses (Cañada College (650) 306-3420, College of San Mateo (650) 574-6415 and Skyline College (650) 738-4199).

Supplemental Questions

Required fields are indicated with an asterisk (*).

  1. * How did you hear about this employment opportunity?
    • District Employee
    • District Employment Site
    • CCC Registry
    • HigherEdJobs.com
    • Chronicle of Higher Education
    • ACCCA
    • HERC
    • EdJoin.com
    • Indeed.com
    • Other
    • LinkedIn
    • Facebook or Twitter
  2. * Do you have a combination of education and experience equivalent to a Bachelor's or Master's degree in social science, public policy, statistics, higher education administration, or a closely related field?
    • Yes
    • No
  3. * Can you demonstrate successful work experience involving statistical research, review, analysis, interpretation and reporting, including work with institutional research and planning functions?
    • Yes
    • No
  4. * Can you demonstrate experience with collaborating with others in determining educational and financial effectiveness, and operational efficiency of various institutional-level programs and services?
    • Yes
    • No
  5. * Do you possess skill in the use and application of various programming languages?
    • Yes
    • No
  6. * Do you have experience with qualitative and quantitative research methodologies, desktop publication, development of websites, and database management?
    • Yes
    • No
  7. * Do you possess a valid California Driver’s License (or the ability to obtain one) and the ability to drive a motor vehicle to off-site locations?
    • Yes
    • No

Applicant Documents

Required Documents
  1. Cover Letter
  2. Resume/Curriculum Vitae
Optional Documents
  1. Other Document 1
  2. Other Document 2
  3. Other Document 3